Executive Assistant to Principal - Midtown Real Estate Firm - $75k - $85k + Bonus
Our client, a well-established real estate investment and management firm based in Midtown Manhattan, is seeking a sharp, organized, and proactive Executive Assistant to support one of the firm's Principals. This is a newly created role supporting a kind, even-keeled executive who oversees the commercial side of the business.
The office has a laid-back, collegial environment with a tight-knit team of 10 employees, many of whom have been with the firm for years. The schedule is Monday through Friday, 9:00 AM to 5:00 PM, with no expectation of after-hours or 24/7 support. The ideal candidate will bring a balance of strong administrative skills, financial acumen (especially with QuickBooks), and a willingness to pitch in wherever needed.
Executive Support (Primary Focus):
- Manage the Principal’s calendar, including scheduling internal and external meetings
- Handle phone and email correspondence, prioritize messages, and ensure timely follow-up
- Organize and maintain both physical and digital files and documents
- Assist with personal property financial tracking using QuickBooks
- Potential to assist with travel coordination over time
Office Administration (Secondary Focus):
- Order and maintain office supplies
- Coordinate FedEx and other office shipping needs
- Answer and route incoming calls (call volume is low)
- Act as the first point of contact for general office inquiries
- Help maintain a smooth-running, well-organized office environment
Essential Job Specifications/Qualifications
- Prior experience as an Executive Assistant or Office Administrator
- Proficiency in QuickBooks required
- Strong organizational and communication skills
- Comfortable juggling both executive support and general office admin tasks
- Professional, friendly demeanor with a no-task-too-small attitude
- Experience in real estate or a similar professional environment a plus
Base Salary: $75k - $85k plus bonus
The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.
Please send your resume for immediate consideration to: [email protected]
If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!
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