Executive Assistant

Robert Half • New York, NY, US • $36 - $41 / hour • 1d ago

We are looking for an experienced Executive Assistant to provide high-level administrative support to executives in a fast-paced environment. This is a Contract position based in New York, New York, offering an opportunity to leverage your organizational and multitasking skills to ensure seamless operations. The ideal candidate is proactive, detail-oriented, and capable of handling complex schedules and travel arrangements with precision.

Responsibilities:
• Manage and maintain executive calendars, ensuring efficient scheduling and timely adjustments.
• Coordinate and arrange domestic and international travel plans, including flights, accommodations, and itineraries.
• Prepare for executive meetings by organizing agendas, materials, and follow-up tasks.
• Act as a point of contact for executives, professionally handling communications and inquiries.
• Book and confirm travel arrangements with attention to detail and cost-effectiveness.
• Collaborate with internal teams to ensure alignment on scheduling and priorities.
• Monitor deadlines and ensure timely completion of administrative tasks.
• Provide support during executive events, including logistics and troubleshooting as needed.
• Maintain confidentiality and handle sensitive information with discretion.
• Proactively identify and resolve scheduling conflicts to support smooth operations.
• Minimum of 10 years of experience as an Executive Assistant or in a similar role.
• Proven expertise in calendar management and scheduling for executives.
• Strong skills in coordinating and booking travel arrangements, both domestic and international.
• Exceptional organizational and time-management abilities.
• Proficiency in handling executive communications and correspondence.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of discretion and professionalism when dealing with confidential information.
• Strong proficiency in relevant software tools, such as Microsoft Office and scheduling platforms.
TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.