At-a-Glance:
Are you ready to build your career by joining a global financial institution? If so, our client is hiring an Executive Assistant.
Position Type:
- Contract
- On-site (Monday - Friday).
- Hours: 8:00 AM - 5:30 PM
Required:
- Required Skills and Personal Attributes:
- Strong communication, judgment, and problem-solving skills.
- Strong attention to detail as well as solid organization/time management skills.
- Must be an enthusiastic, positive team player who is willing to assist, and who works well with colleagues.
- Able to work in a fast-paced environment and handle multiple tasks concurrently.
- Flexibility with assigned duties and hours.
- High level of professionalism and business etiquette.
- Experience working on trading floor and supporting multiple groups is a plus.
- Other Requirements:
- Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts.
- Proficient in Excel, Powerpoint & Word.
- Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements.
Responsibilities:
- Responsible for SEC Mail Screening, arrange messengers and overnight package services.
- Responsible for CD uploads of documents to internal systems.
- Responsible for the creation of Job Numbers to assist in allocation of expenses.
- Maintains scheduling for Conference Room Calendars.
- Coordinate related conference room requests including catering, audio/videoconference, etc.
- Light to moderate client contact.
- Telephone coverage for team, answer phones, take accurate messages, back-up other lines as needed.
- Provide backup support for colleagues during vacation/sick days, and assist their teams/managers as needed with phone coverage, calendar maintenance, travel, lodging and other administrative office needs.
- Navigate Firm’s resources, interface with various departments to collect information, respond to requests, obtain services, etc.
- Miscellaneous Projects.
Get in Touch:
If you think you'd be a good match, submit your resume and reach out to Naveen at 862 946-6344 to learn more.
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