Our client is an established international architecture and design firm known for its commitment to sustainability and its diverse, collaborative work culture. The office is located in a prominent building with a mid-sized team, offering a professional yet vibrant environment that features excellent amenities such as a gym and café. They are now seeking an
Administrative Assistant.
Salary/Hourly Rate
$60k plus bonus
Position Overview
The
Administrative Assistant plays a key role in supporting office operations and project teams. This position requires a resourceful and proactive professional who can work independently with discretion, assisting the Office Manager and senior staff to ensure smooth daily functions and professional client interactions. The Administrative Assistant is essential in maintaining efficient communication and coordination across departments, contributing to the overall productivity and positive atmosphere of the office.
Responsibilities Of The Administrative Assistant
- Serve as the first point of contact by managing calls, greeting visitors, and handling enquiries.
- Coordinate meeting logistics including room bookings, catering, and setup.
- Support project teams with administrative tasks such as expense tracking and document preparation.
- Assist with travel arrangements and related documentation for team members.
- Maintain office supplies, liaise with building management, and support office environment upkeep.
- Provide flexible administrative support to the Office Manager and other staff as needed.
Required Experience/Skills for the Administrative Assistant:
- 1 - 2 years of relevant experience preferred, but open to candidates with less.
- Strong front-of-house skills including reception and guest management.
- Proficiency in diary and travel coordination.
- Ability to handle confidential information with discretion.
- Skilled in Microsoft Outlook, Word, and Excel.
- Excellent communication skills, both written and verbal.
- Professional appearance and demeanor with a helpful and courteous attitude.
- Strong organizational skills and ability to prioritize tasks effectively.
- Proactive, flexible, and able to work independently or as part of a team.
Preferred Experience/Skills for the Administrative Assistant:
- Experience supporting senior staff and project teams in a professional office setting.
- Familiarity with administrative practices in creative or design environments.
Education Requirements:
Benefits:
- Competitive salary with discretionary bonus and 401(k) match.
- Generous paid time off, 25 days of vacation, and unlimited sick leave.
- Comprehensive health coverage.
- Complimentary access to premium gym facilities.
- Subsidized café meals with varied options.
- Regular social events, happy hours, and a supportive, dynamic work environment in a prestigious office location.
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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO
Position ID: 158713
