Job Description
Tiffany is looking for a dynamic Executive Assistant to provide administrative support to the CFO. Responsibilities include administrative support, planning and coordinating meetings, conferences and business travel along with other general office responsibilities such as expense reporting and supplies.
Location: This position is in-person (5 days per week) at our Corporate Headquarters in New York, NY.
Key Accountabilities
Communication
- Calendar - Schedule meetings and ensures that all preparations are made prior to the meeting time. Book conference rooms, arrange dialing instructions, register visitors, order food (if necessary) and have all materials printed and ready for all participating parties – particular focus for senior level steering committee meetings.
- Event Planning– Assist in logistical preparation of conferences and meetings including selecting the site, finalizing contracts, coordinating the catering, AV and conference room. Assist in conference material preparation.
- Travel - Book and prepare comprehensive travel arrangements (for complicated international and domestic itineraries) as needed (flights, hotels, car rentals, reservations, etc.).
- Presentations - Create and compile detailed Excel and PowerPoint documents for leadership and general internal and external meetings.
- Contract and PO management – partner with multiple departments to help the coordination of contracts and purchase orders.
Departmental Support
- Initiate and maintain departmental filing, photocopying, ordering supplies.
- Special projects as assigned by CFO and Manager, Executive Administration.
Fiscal Management
- Preparing accurate and timely Expense Reports through ExpenseVisor
- Reconciling and processing invoices for key projects
The hiring range for this position ranges from $40.72 - $55.09/ hour. The rate of pay offered will be dependent upon candidates’ relevant skills and experience.
Required Qualifications:
- At least 5+ years Executive Assistant experience in C-Suite
- Experience supporting CFO
- Excellent verbal and written communication skills and ability to work independently with minimal supervision as well as part of a team
- Proficient in Microsoft Word, Excel, PowerPoint and Outlook, Coupa, ExpenseVisor, Concur
- Excellent organizational skills and attention to detail
- Enjoys working with and supporting others
- Ability to show initiative and flexibility
- Ability to work on multiple projects and prioritize workload
About Us
Tiffany & Co. is formed from many facets - talented people who make our community stronger with their creativity, perspective, and lived experience. Creating an inclusive workplace and workforce where everyone belongs is at the core of our values. We’re committed to creating a more inclusive jewelry industry that empowers people of all backgrounds to shine and evolve to new heights.
We believe reaching your full potential requires a solid foundation, and your well-being is a central pillar. Tiffany employees are eligible for comprehensive benefits, including global benefits like adoption and surrogacy assistance, and parental leave, as well as programs that support mental, emotional, physical, and financial well-being. We also offer competitive pay, medical, dental, and vision insurance, 401(k) plans with company match, paid time off, alongside other meaningful employee offerings.
The Company provides equal employment opportunities to all employees and candidates for employment without regard to age, race, religion, color, national or ethnic origin, alien or citizenship status, sex, marital status, sexual orientation, gender identity, gender expression, pregnancy, disability, or military/veteran status. Tiffany is committed to working with and providing reasonable accommodation to applicants with disabilities.
