JOIN THE FULL PICTURE TEAM
OPEN POSITION
Executive Assistant/Coordinator, Executive & Brand Strategy
REPORTS TO
Chief Strategy Officer & SVP, Executive & Brand Strategy
The Company
Full Picture is a collective of entrepreneurial-minded, cross-industry experts who dream big, connect the dots in unexpected ways, and consistently deliver legacy-defining initiatives for our clients. Through our four divisions - Executive + Brand Strategy, Production, and Strategic Communications - we forecast trends, identify key moments, and capture the public's interest to bring our clients' ideas to life.
The Executive and Brand Strategy Team exceeds the parameters of traditional consulting, offering a comprehensive blend of innovative thinking, marketing vision, and strategic partnerships and planning.
Overview
The Executive Assistant/Coordinator position provides comprehensive support to the West Coast Executive & Brand Strategy team, as well as helping with scheduling for two senior executives. The ideal candidate should have 1-2 years of experience and must be a confident communicator, problem solver and demonstrate a level of maturity, discretion, and presence necessary to work with all levels of executives and personality types. Candidates must be particularly well-organized, detail-oriented, flexible, AI-curious, and able to work proactively and independently within a team, and enjoy the challenges of supporting a busy division. Must respond expeditiously to diverse assignments, take responsibility for tasks from beginning to end, and consistently operate with a sense of urgency without losing sight of the details.
The ideal candidate has a genuine interest in marketing, brand storytelling, and strategic partnerships, and demonstrates the ability to interact with staff, clients, and external partners in a fast-paced environment—often under pressure—while maintaining professionalism, discretion, and confidentiality at all times.
Responsibilities
- Provide administrative support including scheduling meetings, booking limited travel, processing time cards and expenses, preparing meeting materials, and coordinating logistics for events and other team gatherings
- Take detailed notes during calls and meetings, capturing key takeaways and clear next steps
- Track project deliverables and timelines to ensure deadlines are met
- Draft slides, meeting summaries, and other supporting documents for team use
- Collaborate with internal teams to gather information, manage expectations, and maintain clear communication
- Monitor social media to identify emerging trends and cultural moments
- Contribute to the ideation and creation of materials for client projects and presentations
- Maintain and update the executives' relationship network, including contact mapping, check-in emails, and scheduling meetings or lunches
- Demonstrate a solid understanding of client businesses, industries, and key marketing channels, strategies, and trends
- Support day-to-day department operations by reviewing relevant publications and flagging noteworthy articles or insights
Office Responsibilities
(The below will be done in conjunction with other department assistants)
- Help open the office on Tuesdays, Wednesdays, and Thursdays, or as needed
- Greet all guests, messengers, and clients with a bright and friendly disposition
- Monitor, order and stock all office / kitchen supplies
- Act as primary contact for external office vendors, including maintenance vendors.
- Distribute all incoming mail and packages
Requirements
SKILLS/QUALIFICATIONS
- Passion for creative content, brands, technology, entertainment, pop culture, AI, and marketing
- 1-2 years of relevant professional experience
- Positive, can-do attitude with a resourceful approach to problem-solving
- Strong communication and interpersonal skills; exceptional writing and presentation abilities
- Proven ability to handle confidential information with integrity
- Highly organized and detail-oriented; able to manage multiple projects and deadlines in a fast-paced environment
- Skilled at creating visually compelling presentation decks that communicate key messages clearly
- Strong analytical and research skills
- Comfortable working independently and collaboratively with minimal guidance
- Proficient in Google Workspace (Docs, Sheets, Slides); familiarity or interest in learning platforms such as Canva, Figma, and InDesign
- Availability during standard business hours, with flexibility for occasional client events outside of them
Benefits
The Spirit of Full Picture
We take great pride in everything we do to nurture the well-being of our employees - from a comprehensive benefits program and flexible work arrangements to a strong focus on company culture with ongoing skill-building and wellness opportunities. We are an equal opportunity employer, and we welcome all smart, creative, future-focused brains.
Company Benefits & Programs
Full time team members are eligible for the following:
- Benefits: Our comprehensive benefits package includes medical, dental, and vision coverage with a high employer contribution to help you save on costs. We also support your financial future with a 401(k) plan and an employer match
- Our Hybrid Work Model: We believe in the power of in-person collaboration. Our teams connect in our New York or Los Angeles offices 2-3 days a week to brainstorm, innovate, and build relationships. This hybrid approach gives you both the flexibility of working remotely and the energy of working together
- Additional Days Off: Designated days off for mental health and wellness, along with an employee Summer Friday program
- Company Outings: Quarterly Company outings and team activities designed to promote knowledge and connectivity
- Full Picture University (FPU): Designed to fuel professional growth, this program offers ongoing learning opportunities, including exclusive master classes led by our CEO
- Mentorship from Industry Leaders: Get paired with seasoned experts who are committed to helping you grow your skills and advance your career
How To Apply
Please apply through LinkedIn.
No phone calls please.
