Our growing, privately held construction company is seeking a polished and professional Front Desk & Office Support Specialist to serve as the first point of contact for clients, vendors, and team members. This role is central to maintaining a welcoming and organized office environment while supporting daily operations.
The ideal candidate will have strong communication and organizational skills, with the ability to balance front desk responsibilities such as greeting visitors, answering calls, and managing correspondence, while also assisting with administrative tasks including billing, invoicing, and document preparation. This position requires professionalism, attention to detail, and the ability to collaborate with multiple departments in a fast-paced environment.
Title: Front office specialist
Location: 13011 Grant Road Lemont, IL
Job Type: Full-Time (in-office)
Salary: $24.00-$25.00
Job Description: As front office specialist, you will be responsible for managing the front desk, greeting visitors, answering phones, and providing general administrative support to the office. This is a vital role in ensuring that the office runs smoothly and efficiently.
Key Responsibilities:
- Greet visitors and direct them to the appropriate person or department.
- Be the face of the company
- Collaborate/Assist other department with invoices and billing
- Assist HR
- Enter timecards in ADP scanning into Dropbox
- Attention to detail and must be extremely organized
- Computer skills is a must-word, excel, QB
- Answer and direct phone calls in a professional and friendly manner.
- Manage incoming and outgoing mail, packages, and deliveries.
- Assist with general office tasks, such as filing, copying, and organizing documents.
- Maintain a clean and organized front desk area.
- Provide exceptional customer service and address inquiries promptly.
- Perform other administrative duties as assigned.
Requirements:
- Previous experience in a receptionist or administrative role is a plus.
- Strong communication and interpersonal skills.
- Excellent organizational and multitasking abilities.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Knowledge of Quick books and Adobe is a plus.
- Experience in AP/AR is a plus.
- Ability to work independently and as part of a team.
- Professional appearance and demeanor.
- Provide top-tier customer service by answering questions and solving problems before they even arise.
- A “go-getter” attitude with the drive to take ownership of your responsibilities.
- Strong time management skills, with ability to organize and manage multiple priorities.
- High school diploma or equivalent required; additional education is a plus.
What sets us apart:
Competitive pay and benefit package
401K
Work-life balance
Paid Time Off
Brand new & modern office
Casual dress code
Positive work culture
Opportunities for career growth and professional development
Cutting-edge projects and innovative solutions
Collaborative and inclusive company culture
If you’re ready to embark on this exciting journey with us, we want to hear from you! Join us in
creating a dynamic, positive and exciting work environment.
We encourage applications from candidates of all backgrounds and experiences.
