Job Title: Front Office Coordinator
Location: New York, New York
Office Schedule: Monday - Friday, 9:00am - 6:00pm
Job Type: Full-Time
Salary Range: $45K - $55K (based on experience)
About You: The role is best for a candidate that is looking to grow in an administrative role.
About Us:
We’re a fast-paced and growing digital, creative, PR and marketing agency working with exciting brands across a variety of industries. We’re known for our collaborative culture, forward-thinking approach, and commitment to delivering exceptional results for our clients.
We are seeking a polished, professional, and highly organized Front Office Coordinator to be the face and first point of contact for our agency. If you thrive in a dynamic environment and love keeping things running smoothly, we want to hear from you!
Position Overview:
As the Front Office Coordinator, you’ll be the heartbeat of the office — greeting guests, fielding calls, and making sure the workplace runs like clockwork. You’ll help set the tone for our agency’s professionalism, energy, and hospitality while ensuring administrative tasks are handled efficiently.
Key Responsibilities:
- Greet visitors, clients, and vendors warmly and ensure they are directed appropriately
- Manage a multi-line phone system: answer, screen, and route calls professionally
- Maintain office cleanliness and organization, including lobby, meeting rooms, kitchen, and supply areas
- Coordinate meeting room bookings and ensure they are prepared for use
- Manage incoming and outgoing mail and deliveries
- Order office supplies and maintain inventory
- Assist with scheduling, travel arrangements, and calendar management as needed
- Provide light administrative support to teams (printing, filing, formatting, etc.)
- Serve as the point of contact for facilities-related needs and liaise with vendors or property management
- Support company culture initiatives and internal events
Qualifications:
- 1–2 years of experience in a receptionist, front desk, or administrative support role (agency experience a plus)
- Bachelor’s degree required
- Excellent communication and interpersonal skills
- Strong organizational skills and attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Proficiency in Microsoft Office (Word, Excel, Outlook); Google Workspace is a plus
- Friendly, professional demeanor with a proactive, can-do attitude
What We Offer:
- Competitive salary and benefits
- A vibrant, creative work environment
- Collaborative and supportive team culture
