The Administrative Assistant provides high-level administrative support in close partnership with the Executive Assistant, serving multiple leaders across Zynex’s Corporate and Sales teams. This role requires autonomy, professionalism, confidentiality, and adaptability in a fast-paced environment.
In this role, you represent the Zynex brand. This means you are responsible for providing a world-class experience to all “customers” in every interaction, every time. Every decision made must align to our mission, vision, and strategy. Every communication sent (through email, mail, or by phone) is to be professional, simple, and aligned. Every problem or bottleneck is to be resolved with an efficient solution that is consistent with our strategy.
Competencies Needed:
- Adaptability – Deals with change and ambiguity well; adjusts priorities as business needs shift.
- Self-Initiative – Independently manages time and tasks aligned to goals.
- Team Player – Prioritizes team over self, works well with peers and managers.
- Decision-Making – Considers risks, resources, and outcomes to make sound decisions.
- Resourcefulness – Finds ways around obstacles and solves problems creatively within company strategy.
Essential Job Duties & Responsibilities:
Administrative Support:
- Manage complex calendars, schedule internal/external meetings, and reserve conference rooms.
- Prepare presentations, reports, and spreadsheets as needed.
- Assist in planning and executing meetings, events, and team functions.
- Support coordination of onsite meetings, including room setup, catering, and technology needs.
- Prepare, review, and submit Executive expense reports in Concur, ensuring accuracy and timely processing.
- Manage Sales expense report approvals in Concur and serve as the primary point of contact for all Territory Manager inquiries related to expenses.
- Provide front desk coverage as needed; ensure a welcoming and professional office environment.
- Provide support for department-wide initiatives and special projects.
- Complete administrative tasks for New Hire Sales Training in partnership with Corporate Sales Trainer.
Office & Brand Representation:
- Maintain a clean, organized, and professional office environment.
- Provide high-level customer service and assist with office coordination needs.
Reporting & Communication:
- Provide weekly status updates to the Executive Assistant.
- Proactively identify and communicate issues or needs.
Other Duties/Responsibilities:
- Professionally deliver accurate information using superior written and verbal communication skills.
- Execute effective decision-making ability that aligns with the company business strategy, mission, and vision.
- Interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient.
- Be present and visible in the home office 5 days/week (M-F), 8 hours/day. Exceptions to this need prior approval from your direct Manager.
- Other duties as assigned by Zynex Executives and Executive Assistant.
Qualifications:
- High School Diploma or equivalent required; College degree preferred or equivalent experience.
- 1+ years in an administrative support role or leadership role preferred, but not required.
- Proficient in MS Outlook, Excel, PowerPoint, and Word.
- Strong calendar and time management skills.
- Excellent written and verbal communication.
- Ability to handle multiple projects with attention to detail.
- Experience in fast-growth or public company settings is a plus.
Physical & Environmental Requirements:
Computer Intensive Tasks (95% of shift):
- Ergonomics: Maintain proper posture using an ergonomic chair.
- Communication: Effectively communicate via spoken, written, virtual, and electronic means.
- Strenuous Eye Activities: Ability to focus and concentrate on detailed tasks for extended periods to reduce eye strain.
- Repetitive Strain: Perform frequent keyboard and mouse activities with dexterity and careful hand movements to minimize the risk of strain.
- Sitting for Extended Periods: Sit for prolonged periods while working on a computer.
- Technology Proficiency: Utilize office equipment, including computers, copiers, fax machines, and telephones, as well as demonstrate proficiency in Microsoft Office Software.
- Dynamic Office Environment: Operate in a fast-paced, professional office setting.
Physical Tasks (5% of shift):
- Heavy Lifting: Lift objects weighing up to 30 lbs.
Zynex Offers Exceptional Benefits (Full-Time Roles):
- Health, dental, & vision insurance.
- 401k with company contribution.
- 8 paid holidays + up to 2 additional floating holidays.
- 15 days Paid Time Off (PTO) for sick or vacation time; increases to 4 weeks after 2 years with the company.
- Free and/or subsidized breakfast and lunch.
- Health & wellness bonus up to $50/month.
- Frequent opportunities for role transitions and advancements.
- Up to $150/month reimbursement for community volunteer hours.
- Employee product discounts.
