Position Summary
Insight Global is looking for an experienced Executive/Administrative Assistant to join one of our largest higher education clients. This position provides core administrative & executive support to the Forum’s Director, with an emphasis on managing the Director’s calendar for internal and external meetings, coordinating complex travel arrangements—including international flights, accommodations, and ground transportation, reimbursement according to university policies, and other administrative support as needed. It serves as the central point of contact for all travel logistics related to the Director and broader Forum team. The role also supports general office administrative needs to facilitate smooth day-to-day operations.
Must-Haves:
- 3+ years of experience providing executive-level administrative support, preferably in a higher education environment or complex/matrixed organization.
- Proven ability to work across multiple levels of staff and management to coordinate planning and travel, within the US or internationally, for Forum events, as and when needed.
- Thorough knowledge in administrative procedures and processes, including word processing, spreadsheet, and database applications.
- Ability to maintain a high level of organization and incredible attention to detail, while simultaneously understanding and integrating the larger context.
- Demonstrated ability to work independently as well as collaboratively with colleagues across all levels of an organization.
- Proficiency in and/or can quickly learn campus-specific systems and evolving office technology tools.
- Ability to multitask with demanding timeframes, both with one’s own assignments and with the needs/deliverables of Forum leadership.
- Ability to use high-level discretion and maintain a high level of confidentiality.
- Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the school and campus, as well as other campuses/med-centers, and external constituencies such as philanthropic supporters of the school.
- High school diploma and/or equivalent experience/training.
Preferred Qualifications:
- Experience with public/private partnerships in the healthcare or pharmaceutical space.
- Familiarity with and/or can quickly learn campus processes, protocols, procedures, and organizational structure.
- Thorough understanding of higher education operations environment.
