Our client is seeking a highly organized and professional Executive Assistant to provide advanced administrative support to the Senior Vice President (SVP) and Chief Information and Innovation Officer (CIO). This role requires a polished, proactive, and detail-oriented individual who thrives in a fast-paced environment and can manage confidential information with discretion. The Executive Assistant will serve as a key liaison to board members, donors, vendors, and senior leadership, ensuring seamless communication and operations across multiple departments.
Pay: $38-40/hr
Location: 100% onsite in San Diego, CA
Employment type: 2.5 month contract with potential to extend
Key Responsibilities
- Provide high-level administrative and executive support to the SVP and CIO, including calendar management, scheduling, and correspondence.
- Prepare for and coordinate quarterly IT Board Committee meetings and act as liaison to Board members.
- Organize, plan, and support donor and board events, including logistics, materials, and communications.
- Manage travel arrangements, itineraries, and expense reports for executives and leadership staff.
- Draft correspondence, create and edit presentations, and prepare reports or meeting materials.
- Maintain office services by organizing operations and procedures, reviewing supply requisitions, and overseeing office budgets.
- Manage vendor relationships and scheduling for Ruffin Road Suite D, ensuring timely issue resolution and service quality.
- Maintain and oversee workspace organization, meeting spaces, and shared areas to ensure proper maintenance and presentation.
- Coordinate facility and property needs with leaseholders and service providers.
- Handle highly sensitive materials and information with the utmost confidentiality and professionalism.
- Work independently, anticipating needs, prioritizing multiple assignments, and exercising sound judgment.
- Readily adapt to evolving priorities, organizational culture, and the political environment of a healthcare/non-profit setting.
Required Skills and Qualifications
- Minimum 5–7 years of administrative support experience, including at least 3 years supporting senior-level executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Visio) — advanced level required.
- Excellent verbal and written communication skills with strong command of grammar, punctuation, and professional correspondence.
- Demonstrated ability to manage multiple priorities, meet deadlines, and perform with accuracy under pressure.
- Strong organizational skills, self-motivated, proactive, and detail-oriented.
- Experience maintaining office operations, budgets, and vendor coordination.
- Ability to manage sensitive information and exercise discretion in all interactions.
- Proven ability to build and maintain relationships with internal and external stakeholders, including executives, board members, and donors.
- Healthcare or non-profit industry experience required.
Education
- High School Diploma required
- Associate or Bachelor’s Degree preferred
Equal Opportunity Employer/Veterans/Disabled
Benefit offerings include medical, dental, vision, term life insurance, short-term disability insurance, additional voluntary benefits, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State or local law; and Holiday pay upon meeting eligibility criteria. Disclaimer: These benefit offerings do not apply to client-recruited jobs and jobs which are direct hire to a client
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The Company will consider qualified applicants with arrest and conviction records.
