At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.
Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.About American Express Ventures
American Express Ventures (“Amex Ventures”) is the corporate venture capital arm of American Express focused on early-stage investments across fintech, commerce and enterprise software. With a global mandate, Amex Ventures plays a key role in investing in game-changing startups with strategic relevance to American Express. The team also helps portfolio companies and startups to commercialize partnerships with American Express business units.
Amex Ventures has backed more than 100 category-defining founders in its 10+ year history. Notable investments include Plaid, Stripe, Toast, Bill.com, Instacart, Firework, Melio, Airbase, among others.
Job Scope & Responsibilities:
The Executive Assistant in this role will support two Band 45 Vice Presidents on the Amex Ventures team and will be instrumental in the team’s organization and ensuring compliance across team operations. This is a multifaceted, high-paced environment and therefore the day-to-day responsibilities require seamless teamwork across many business partners both inside and outside of the organization. You are seasoned and experienced in handling a wide range of administrative related tasks and can work independently to coordinate events and manage marketing assets on behalf of the team. Building positive relationships, being resourceful and knowing how to navigate large organizations fluidly will also be critical to success in this position.
- Organizing and maintaining complex calendars using a high level of tact, influencing and integrity, including scheduling across multiple time zones
Calendar management, including scheduling meetings with various colleagues internally and externally
Preparing, reviewing, and processing expense reports, and running expense report approvals, in line with company T&E policy and budget
Assisting with timekeeping and payroll duties
Providing coverage for other team-based Executive/Administrative Assistants that are on vacation or sick leave
Handling organization charts and team rosters
Booking and coordinating travel arrangements including air and hotel bookings
Supporting team administration including job postings, on boarding for new hires, updating distribution lists, setting up group-wide team meetings, coordinating team real estate
Processing of requisitions and other invoices, ordering supplies and handling ticket requests
Coordinating logistics for internal meetings and events, including scheduling of conference rooms, catering and technology support as required
Hosting external partners at Amex including handling logistics for building access, catering, and preparing materials
Minimum Qualifications:
- 3+ years of previous experience as an Executive Assistant and familiarity with office management and team administration
Strong compass for using discretion and maintaining confidentiality
Motivated, proactive team player with strong initiative, organizational, administrative, and interpersonal skills
Strong attention to detail with emphasis on accuracy, quality and timeliness
Proven ability to manage multiple priorities and work independently within deadlines in a fast-paced, dynamic environment
Ability to interact effectively and diplomatically with executives and Executive Assistants across the organization and externally
Strong verbal and written communication skills (via phone, email, and in-person)
Proficiency using MS Office including Word, Excel and PowerPoint, as well as internal AXP (or related) tools and systems – Outlook, Ariba, Concur, Payroll and myHR
Thorough knowledge of AXP policies and office procedures
Salary Range: $31.49 to $49.28 hourly + bonus + benefits
The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.
We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:- Competitive base salaries
- Bonus incentives
- 6% Company Match on retirement savings plan
- Free financial coaching and financial well-being support
- Comprehensive medical, dental, vision, life insurance, and disability benefits
- Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
- 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
- Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
- Free and confidential counseling support through our Healthy Minds program
- Career development and training opportunities
For a full list of Team Amex benefits, visit our Colleague Benefits Site.
American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.
We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
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Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.
