At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.

Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.

How will you make an impact in this role?

We are seeking a proactive, detail-oriented, and highly organized Executive Assistant to provide support to the Global Large & Managed Marketing (GLAMM) team within Global Commercial Services Marketing (GCSM). The successful candidate will manage daily administrative tasks for multiple Marketing Vice Presidents, support team and colleague operations, and contribute to overall team efficiency. This role requires excellent communication skills, discretion, and the ability to work autonomously and manage multiple priorities effectively.

This role is an excellent opportunity for a seasoned Executive Assistant who wants to take their skills to the next level, or for someone keen to learn the GCS Marketing business as a steppingstone to future career growth within American Express.

Key Responsibilities:

Provide administrative support to 2-3 Marketing Vice Presidents
Manage calendars, schedule meetings, and coordinate appointments across a range of senior stakeholders from across the Enterprise
Optimize the VPs’ limited time for best effect, ensuring meetings include meaningful agendas, and preparation needs are known and scheduled well in advance.
Arrange travel and accommodations as necessary to support business objectives. Ensure travel agendas and itineraries are shared well in advance
Prepare and submit timely and complete expense reports via Concur. Review expense submissions for compliance with policy and track overall team spend against budget
Maintain communication distribution lists for email and Slack and keep updated organization charts
Office support - Liaise with IT Helpdesk, Building Facilities and other support teams as needed, track office supply inventory and place orders as required
Support the planning and execution of team meetings and events designed to improve the team’s culture, including colleague reward and recognition events.
Ensure on time completion of mandatory training and other key events by tracking completion and following up with the VPs’ teams.
Assist with onboarding new employees and coordinating internal communications
Maintain confidentiality of sensitive information and data

Minimum Qualifications:

High school diploma or equivalent required
Experience as an Executive Assistant supporting senior leadership in a fast-paced environment
Highly Proficient in Microsoft Office Suite (Outlook, Word, Excel, Outlook, PowerPoint)
Excellent written and verbal communication skills
Strong organizational and time-management skills
Ability to work independently and as part of a team
Professional demeanor and strong interpersonal skills
Strong sense of integrity with ability to handle confidential and sensitive information with discretion

Preferred Qualifications:

Associate or bachelor’s degree preferred
Experience with Concur Travel and Expense Management a plus

Salary Range: $24.05 to $48.10 hourly + bonus + benefits

The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.

We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:

Competitive base salaries
Bonus incentives
6% Company Match on retirement savings plan
Free financial coaching and financial well-being support
Comprehensive medical, dental, vision, life insurance, and disability benefits
Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
Free and confidential counseling support through our Healthy Minds program
Career development and training opportunities

For a full list of Team Amex benefits, visit our Colleague Benefits Site.

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.

Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.

We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

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Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.

American Express

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