Replenishment Coordinator
We are looking for a highly organized and detail-oriented Replenishment Coordinator to assist the Senior Replenishment Manager in ensuring smooth and accurate order processing, inventory tracking, and replenishment planning. This role supports day-to-day operational tasks and acts as a key link between sales, production, and warehouse teams to help fulfill customer needs efficiently and on time.
Key Responsibilities:
Order Management & Fulfillment Support
- Assist in the processing of customer purchase orders through our ERP system (Exenta).
- Support the Senior Replenishment Manager in reviewing EDI transactions (e.g., 850s) and resolving any related errors.
- Help track orders from receipt through allocation and fulfillment, ensuring warehouse teams receive accurate pick information.
- Compare quantities received in Exenta against customer portals (e.g., Retail Link) to confirm data accuracy.
- Send open order reports to the warehouse and follow up for routing confirmations as directed.
- Track trucking schedules and assist in coordinating timely pickup appointments.
- Monitor the receipt of 945s and help ensure ASNs (Advance Shipping Notices) are sent on time.
- Provide weekly updates to the sales team on order status, as directed by the Senior Manager.
- Communicate with warehouse on all logistical issues for replenishment accounts.
- Forecast and Plan fulfillment for several stores like (Walmart, etc.. )
Inventory & Replenishment Assistance
- Help input sales forecasts and bulk order data into the system.
- Assist with analyzing inventory levels and sales trends to support replenishment planning.
- Collaborate with the Senior Manager to identify potential stockouts and communicate with sales as needed.
- Support the management of the active product catalog and assist in notifying teams of product discontinuations.
- Contribute to the preparation of weekly reports on in-stock rates, on-time performance, and OTIF (On Time In Full) metrics.
Direct-to-Customer (DTC) Operations Support
- Assist with ensuring DTC orders are properly allocated and dropped to the warehouse.
- Help investigate and resolve any issues causing delays in order processing or shipping.
- Compare inventory levels in customer portals with outgoing inventory feeds (846) to ensure accuracy.
- Support DTC inventory tracking and alert the team to any replenishment needs
Qualifications:
- Associate degree or higher preferred, or equivalent relevant experience.
- 1–3 years of experience in replenishment, order management, inventory, or supply chain operations.
- Experience with Exenta/Simparel ERP is a strong plus.
- Proficient in Microsoft Excel; able to manage and analyze data effectively.
- Strong communication and organizational skills; able to manage multiple tasks and timelines.
- Comfortable working cross-functionally with warehouse, sales, and production teams.
- High attention to detail, with a proactive and solution-oriented mindset.
NY Pay Transparency:
The pay range for this position is ($55,000 – 65,000) annually based on skills and experience.
Benefits and Perks:
- Hybrid work schedule (4 days on site, 1 day remote) and early Fridays
- Generous PTO and paid holidays
- Comprehensive health, dental and vision coverage with FSA or HSA options
- Pet insurance and pet discounts
- Identity theft protection
- Discounted life insurance
- Short- and long-term disability insurance
- Critical illness, accident, and hospital indemnity insurance
- 401K & Profit sharing
- Pretax commuter benefits
- Professional development
- Team building and Company events
Equal Opportunity Employer:
Gina Group is an Equal Opportunity Employer We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law All employment is decided based on qualifications, merit, and business need
