POSITION SUMMARY
The Executive Assistant provides high-level administrative support to the Executive team, serving as a key liaison between leadership, executives, and employees. This role conserves the executive’s time by managing schedules, correspondence, and confidential information while representing the corporate image internally and externally.
KEY RESPONSIBILITIES
- Manage and prioritize the Executive's schedule, appointments, and meeting requests to ensure an efficient workflow.
- Prepare, review, and distribute reports, correspondence, presentations, and financial statements using office software (Word, Excel, PowerPoint, Outlook).
- Coordinate and confirm meetings, ensuring the President is fully briefed and prepared.
- Arrange all travel logistics including flights, accommodations, and transportation.
- Maintain confidential information with the highest level of discretion and professionalism.
- Conduct background research and gather information to support decision-making.
- Prepare and track expense reports.
- Handle general administrative duties such as phone inquiries, filing, photocopying, and arranging conference calls.
- Support special projects and other duties as assigned to promote organizational success.
QUALIFICATIONS
- Minimum of 2 years’ experience in an Executive Assistant or similar administrative role.
- Associate degree preferred; some college coursework required.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and internet research.
- Strong organizational and time-management skills with the ability to multitask effectively.
- Excellent written and verbal communication skills; capable of professional correspondence and presentations.
- Ability to maintain confidentiality and handle sensitive information with integrity.
- Demonstrated ability to work independently and collaboratively in a fast-paced environment.
- Strong problem-solving skills with a proactive and adaptable approach to shifting priorities.
- Ability to travel to various company locations as needed.
- Exceptional interpersonal skills, including tact, diplomacy, and customer service orientation.
KEY ATTRIBUTES
- Detail-oriented with strong analytical skills.
- Calm and patient under pressure with a cooperative, team-focused mindset.
- Self-motivated and able to meet deadlines in a competitive environment.
- Leadership qualities with creativity and initiative to improve processes and communication.
