Seeking an experienced Executive Assistant for a large fashion company.
W2 position for up to 2 months with possibility for extension
You will manage multiple advanced administrative and executive support-related tasks
and will make independent decisions.
Responsibilities
- Provide Executive Assistance - internal and external calendaring, point-to-point business travel, expenses and special projects.
- Contribute to the excellent reputation of the company through professional, friendly and respectful interactions with all partners.
- Partner with senior-level leaders and team members across and cultivate relationships between departments and improve communication across teams.
- Attend select team meetings and stay informed - take notes, identify follow-ups and send reminders.
- Manage demanding Outlook calendaring requests, while also keeping executives accessible
- Handle and maintain confidential information
- Be the brand extension for leader you support, escalating and communicating on their behalf and serving as a team liaison
- Coordinate events, including internal team events, conferences, team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests
- Initiate purchase orders, reconcile invoices, and complete/track expense reports
- Coordinate complex travel and expense reporting using Concur
- Maintain impeccable standards of confidentiality and information security.
- This role would be physically located in the San Francisco office with hybrid model.
Basic Qualifications
- Minimum 5 years of high level, complex executive administration work experience supporting senior-level executives
- Experience with international and domestic travel arrangements
- Experience supporting C-Suite Leaders
- Must have a high degree of integrity when dealing with confidential information
- Can work with individuals at all levels
- Can work with different personality types and leadership styles
- Be on-call, beyond standard business hours
- Google Slides or PowerPoint experience to refine & integrate existing presentations
