Our client is a very modern company leader in the industrial gas industry, providing innovative solutions to meet the complex needs of multi-site businesses nationwide. Through a collaborative network of trusted partners, they deliver specialty gases, medical gases, and other critical products to industries such as healthcare, food and beverage, construction, and manufacturing. Their approach combines advanced logistics, technology, and exceptional customer service to support Fortune 1000 companies and other large-scale organizations, helping them operate efficiently and safely. Currently, we are seeking to hire a
Human Resources Executive Assistant to our client's team.
Salary/Hourly Rate
$60k - $70k plus up to 10% Bonus
Position Overview
We are seeking a highly organized and proactive Human Resources Executive Assistant to provide high-level administrative support to senior leadership. This role requires exceptional communication skills, sound judgment, and the ability to manage multiple priorities with discretion and efficiency. In addition to traditional executive support, the Human Resources Executive Assistant will contribute to employee engagement efforts and support both the onboarding and offboarding experience for team members.
Responsibilities Of The Human Resources Executive Assistant
- Provide calendar management, meeting coordination, and travel planning for executives.
- Prepare reports, presentations, correspondence, and meeting materials.
- Serve as a liaison between executives and internal/external stakeholders.
- Maintain organized systems for tracking executive priorities, action items, and project timelines.
- Manage confidential information with discretion and professionalism.
- Anticipate needs and proactively resolve administrative or logistical issues.
- Coordinate employee engagement activities such as team events and recognition efforts.
- Support the onboarding process by preparing welcome materials, scheduling orientation sessions, and facilitating introductions.
- Assist with offboarding tasks such as scheduling exit interviews, collecting company property, and ensuring proper documentation.
- Assist with special projects and initiatives as assigned.
Required Experience/Skills for the Human Resources Executive Assistant:
- 5+ years of experience in an executive assistant, planning, or coordination role in a professional environment.
- High level of discretion and professionalism when handling sensitive information.
- Proficiency in Microsoft Office Suite, Google Workspace, and calendar/meeting tools (e.g., Zoom, Teams).
- Comfortable working independently and handling multiple priorities simultaneously.
Preferred Experience/Skills for the Human Resources Executive Assistant:
- Experience coordinating employee programs, onboarding, or internal events.
- Strong written and verbal communication skills.
- Proactive problem-solver with strong attention to detail.
- Self-starter who anticipates needs and takes initiative.
- Exceptional organizational, time management, and multitasking abilities.
- Customer service mindset with a welcoming, people-first approach.
- Thrives in a fast-paced, changing environment and responds flexibly to shifting priorities.
- Exercises sound judgment, maintains confidentiality, and builds trust with executives and team members.
- Tech-savvy with proficiency in modern office software and collaboration tools.
- Emotional intelligence, adaptability, attention to detail, and professional presence.
Education Requirements:
- High school diploma or equivalent is required.
- Bachelor's degree is preferred.
Benefits:
- Health benefits with coverage on day one.
- Robust paid leave following the birth or adoption of a child.
- Hybrid and remote work options that allow for collaboration and focused work time.
- Professional development, certification, and learning resources.
- Wellness programs offering access to free counseling and health initiatives.
- Competitive compensation to attract top talent.
- A growth-oriented environment where creative thought drives limitless potential.
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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO
Position ID: 157150
