POSITION SUMMARY: The People & Office Coordinator is responsible for ensuring the efficient day-to-day operation of the office, providing administrative and logistical support to team members while also providing support for people and culture (HR) functions. This person is a key contributor to a positive workplace culture and plays a vital role in keeping things organized, running smoothly and enjoys a wide range of responsibilities.
KEY JOB RESPONSIBILITIES:
Office Administration & Operations
- Manage and maintain the office environment; ensuring it is clean, organized and well stocked
- Oversee office equipment, including maintenance and troubleshooting for printers and other technology
- Manage incoming and outgoing mail and packages for all departments
- Order and track office supplies, snacks, and other amenities, while managing a budget
- Serve as the primary point of contact for building management, vendors, and service providers
- Ensure office safety protocols are followed and act as a point of contact for any building security or emergency-related matters
- Serve as primary contact for IT needs amongst team members and work closely with our IT representative
- Manage monthly all company huddle meetings and barre3 newsletter
- Implement and communicate office policies and procedures
People Operations & Team Member Support
- Assist with team member onboarding and off boarding processes, including setting up workstations, coordinating with IT and managing new hire paperwork
- Responsible for recruitment process; posting jobs, reviewing resumes, conducting phone screens and working alongside hiring manager for a seamless interview process
- Manage the careers@barre3 emails and reach out to applicants accordingly
- Benefit and leave administration (no experience required)
- Serve as a friendly and confidential point of contact for general employee inquiries, directing them to the Director of People & Culture or appropriate resource
- Assist in planning and executing company events, including happy hours, team-building activities, holiday parties, and other employee engagement initiatives
- Manage team member personnel records and assist with various HR-related administrative tasks
- Assist the Director of People & Culture as needed with projects, compliance, communications etc
- Assist with creating surveys and compiling information as needed
- Other administrative duties as assigned
Requirements
- 1-3 years of experience in an office management, administrative, or human resources-related role
- Alignment with barre3 Core Values: Practice Authenticity, Stronger Together, Love of Learning, Give Generously, Make It Happen
- Manage and maintain confidential employee files, ensuring all records are accurate and secure
- Act as a trusted point of contact for team members, handling sensitive inquiries and concerns with discretion and empathy
- Process onboarding and off-boarding documentation, adhering to all protocols for data privacy and confidentiality
- Exceptional organizational and time-management skills
- Strong verbal and written communication skills
- Experience in Google workspace
- Excellent interpersonal skills with a professional and positive attitude
Supervisory Responsibilities
N/A
EDUCATION And/or EXPERIENCE
1-3 years of experience in an office management, administrative, or human resources-related role.
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures such as discounts, commissions, proportions, and percentages.
Computer Skills
Must be adept at using various applications such as the Microsoft Office & Google Suite, including database management, spreadsheet maintenance and creation, word processing, presentation software, use of scheduling software and communication via email.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in written, oral, diagram and schedule form.
CERTIFICATES, LICENSES, REGISTRATIONS
n/a
PHYSICAL DEMANDS
The employee must occasionally lift and/or move up to 25 pounds. The employee is frequently required to sit.
WORK ENVIRONMENT
The noise level in this work environment is moderate. Some travel is required for various duties/responsibilities; stocking the office with snacks, checking out venues for office events etc.
Benefits
ABOUT BARRE3
Barre3 is a fitness company building communities based on body positivity and inclusivity—and this starts with the workplace.
OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION
Community is at the core of barre3, and we believe that a culture of well-being can only thrive when we collectively embrace diversity and inclusion across all races, genders, gender identities, sexual orientations, ages, cultures, religions, abilities, bodies, socio-economic statuses, and experiences. We acknowledge there is more we can do to create an environment in which all people are seen, all voices are valued, and all individuals are treated with compassion, respect, and dignity. We commit to do the work.
WHAT YOU GET:
- A flexible, hybrid working environment, including opportunities to work remotely and at the Portland Home Office
- Generous medical, dental and vision plans
- Paid holidays, sick and vacation time to empower a healthy work-life balance
- A competitive salary with 401k company-matching, because we care about your future
- Free unlimited access to barre3 online and Portland barre3 classes
