POSITION SUMMARY: The People & Office Coordinator is responsible for ensuring the efficient day-to-day operation of the office, providing administrative and logistical support to team members while also providing support for people and culture (HR) functions. This person is a key contributor to a positive workplace culture and plays a vital role in keeping things organized, running smoothly and enjoys a wide range of responsibilities.

KEY JOB RESPONSIBILITIES:

Office Administration & Operations

Manage and maintain the office environment; ensuring it is clean, organized and well stocked
Oversee office equipment, including maintenance and troubleshooting for printers and other technology
Manage incoming and outgoing mail and packages for all departments
Order and track office supplies, snacks, and other amenities, while managing a budget
Serve as the primary point of contact for building management, vendors, and service providers
Ensure office safety protocols are followed and act as a point of contact for any building security or emergency-related matters
Serve as primary contact for IT needs amongst team members and work closely with our IT representative
Manage monthly all company huddle meetings and barre3 newsletter
Implement and communicate office policies and procedures

People Operations & Team Member Support

Assist with team member onboarding and off boarding processes, including setting up workstations, coordinating with IT and managing new hire paperwork
Responsible for recruitment process; posting jobs, reviewing resumes, conducting phone screens and working alongside hiring manager for a seamless interview process
Manage the careers@barre3 emails and reach out to applicants accordingly
Benefit and leave administration (no experience required)
Serve as a friendly and confidential point of contact for general employee inquiries, directing them to the Director of People & Culture or appropriate resource
Assist in planning and executing company events, including happy hours, team-building activities, holiday parties, and other employee engagement initiatives
Manage team member personnel records and assist with various HR-related administrative tasks
Assist the Director of People & Culture as needed with projects, compliance, communications etc
Assist with creating surveys and compiling information as needed
Other administrative duties as assigned

Requirements

1-3 years of experience in an office management, administrative, or human resources-related role
Alignment with barre3 Core Values: Practice Authenticity, Stronger Together, Love of Learning, Give Generously, Make It Happen
Manage and maintain confidential employee files, ensuring all records are accurate and secure
Act as a trusted point of contact for team members, handling sensitive inquiries and concerns with discretion and empathy
Process onboarding and off-boarding documentation, adhering to all protocols for data privacy and confidentiality
Exceptional organizational and time-management skills
Strong verbal and written communication skills
Experience in Google workspace
Excellent interpersonal skills with a professional and positive attitude

Supervisory Responsibilities

N/A

EDUCATION And/or EXPERIENCE

1-3 years of experience in an office management, administrative, or human resources-related role.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures such as discounts, commissions, proportions, and percentages.

Computer Skills

Must be adept at using various applications such as the Microsoft Office & Google Suite, including database management, spreadsheet maintenance and creation, word processing, presentation software, use of scheduling software and communication via email.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in written, oral, diagram and schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS

n/a

PHYSICAL DEMANDS

The employee must occasionally lift and/or move up to 25 pounds. The employee is frequently required to sit.

WORK ENVIRONMENT

The noise level in this work environment is moderate. Some travel is required for various duties/responsibilities; stocking the office with snacks, checking out venues for office events etc.

Benefits

ABOUT BARRE3

Barre3 is a fitness company building communities based on body positivity and inclusivity—and this starts with the workplace.

OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

Community is at the core of barre3, and we believe that a culture of well-being can only thrive when we collectively embrace diversity and inclusion across all races, genders, gender identities, sexual orientations, ages, cultures, religions, abilities, bodies, socio-economic statuses, and experiences. We acknowledge there is more we can do to create an environment in which all people are seen, all voices are valued, and all individuals are treated with compassion, respect, and dignity. We commit to do the work.

WHAT YOU GET:

A flexible, hybrid working environment, including opportunities to work remotely and at the Portland Home Office
Generous medical, dental and vision plans
Paid holidays, sick and vacation time to empower a healthy work-life balance
A competitive salary with 401k company-matching, because we care about your future
Free unlimited access to barre3 online and Portland barre3 classes

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People & Office Coordinator - Hybrid