Receptionist

Hired by Matrix, Inc • Contract • New York, NY, US • $30 / hour • 5d ago

At-a-Glance:

Are you ready to build your career by joining a global financial institution? If so, our client is hiring a Receptionist.

Position Type:

Contract
On-Site

Required:

Microsoft Office Applications helpful.
Excellent communication, writing, judgment, and problem-solving skills.
Strong attention to detail.
Solid organization/time management, enthusiastic, positive team player who is willing to help out and who works well with colleagues.
Ability to work in a face-paced environment and handle multiple tasks concurrently.
Flexible to taking on additional tasks as department grows or changes.

Responsibilities:

Execute and ensure an efficient workflow for Office Services requests, process invoices, and provide entry-level administrative backup support.
Daily interaction with all levels of management and professionals.
Administrative Support:
Perform Reception duties on IBD Management floor, meeting and greeting visitors, when needed.
Reserve conference rooms.
Coordinating and reserving Visitor Office Space.
Coordination of incoming and outgoing deliveries and packages.
Serve as floor fire wardens.
Back up basic administrative functions.
Projects as required.
Expense Management:
Process invoices through SMAART system.
Process and approve Ariba orders for office supplies, business cards, stationery, etc.
Provide backup support when needed for maintenance/facility requests.
Submit request tickets to assist Office Services Manager with:
Office cleaning/spills.
Ladies/Men’s Room tickets (i.e., bathroom clogs, un-kept stalls, etc.).
Pantry Requests (i.e., broken ice machine, refrigerator defrost, broken vending machine/coffee machine).
Garbage pickup/Confidential Waste bin deliveries.
Light bulb replacement.
Replacement Office/Desk/Filing cabinet keys.
Air conditioning/heating adjustments.
Mechanical issues (i.e., air vent malfunctions).
Headset, webcam, speaker puck installations when requested.
Assist with onboarding new hires and transferred employees.
Oversee headset, webcam, speaker puck inventory.
Stock new hire desks with basic office supplies and ensures workstation and telephone are connected.
Assist with coordination of packing and shipping termed employees personal items.
Clean Desk Champion - Coordinating with Building Services to have termed employee’s desks deep cleaned upon leaving.
Update and maintain floorplans.
Office Nameplate replacements/updates.
Espace/Manhattan seating updates.
Assist Office Services Manager with physical move coordination, which could require working an occasional weekend, or working overtime on a weekday.
Process Market Data requests.