Administrative Assistant

Robert Half • New York, NY, US • $21 - $22 / hour • 1d ago

We are looking for a detail-oriented and proactive Administrative Assistant to join our team in New York, New York. In this role, you will handle a variety of tasks that ensure the smooth operation of our office, including managing supplies, coordinating mail, and assisting with office setups. This is a long-term contract position, ideal for someone who enjoys multitasking and contributing to a productive work environment.

Responsibilities:
• Maintain office supplies and inventory to ensure essential items are readily available.
• Handle incoming and outgoing mail, including sorting, distribution, and shipping tasks.
• Assist in setting up workspaces, including moving equipment and performing minor fixes when needed.
• Scan and organize important documents to maintain accurate records.
• Respond to inbound calls and emails, providing excellent customer service and timely follow-ups.
• Schedule appointments and manage calendars to support team productivity.
• Perform data entry tasks with precision to keep information organized and up-to-date.
• Utilize Microsoft Office tools (Word, Excel, Outlook, PowerPoint) to prepare reports and presentations.
• Coordinate with team members to address administrative needs and improve office efficiency.
• Proven experience in administrative roles or office assistance.
• Strong multitasking skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Excellent communication skills, both verbal and written.
• Ability to manage schedules and appointments with attention to detail.
• Familiarity with handling mail and inventory management processes.
• Adept at performing data entry and maintaining organized records.
• A proactive and hands-on approach to solving problems and supporting the team.
TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.