HORNE is a professional services firm founded on a cornerstone of public accounting. As a top 25 business advisory firm, our team members serve clients from offices and project locations across the nation and Puerto Rico. Our Public and Middle Market team brings an owner’s mindset to companies and delivers game-changing results. We help clients navigate the business, financial, tax, technical and personnel issues that arise along the way so they can focus on growing their business and creating a competitive advantage.
The Administrative Assistant supports the office and team with a wide range of traditional administrative responsibilities. This role is essential to the daily operation of the office, ensuring a welcoming environment, efficient processes, and reliable support for staff and visitors. The ideal candidate is organized, flexible, and thrives in a fast-paced professional setting.
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Key Responsibilities:
- Office & Team Support
- Answer and route incoming calls; greet and assist office visitors
- Coordinate meetings, lunches, and conference calls, including room setup and catering
- Manage incoming/outgoing mail and deliveries; run occasional office errands
- Handle general administrative duties such as scanning, copying, printing, shredding, and filing
- Monitor and restock office and kitchen supplies, maintaining vendor relationships as needed
- Facilities & Equipment Coordination
- Coordinate basic maintenance and office cleanliness, including liaising with janitorial and building management services
- Maintain local inventory and manage distribution of office supplies and equipment
- Assist with troubleshooting office equipment and serve as a liaison with the IT department
- Administrative Processes
- Maintain calendars and assist with scheduling meetings and appointments
- Process invoices for payment; track expenses and oversee use of corporate credit card
- Ensure data confidentiality and integrity across systems and documents
- Light Marketing & Project Assistance
- Support internal event coordination and team communications
- Assist with simple research tasks and draft occasional correspondence or marketing materials as needed
Work environment
Position is based on site in HORNE office Monday- Friday
Physical demands
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 20 pounds at times.
Travel Required
None
Required Education And Experience
- Minimum 1 years' experience copy editing/proofreading preferred
- Minimum 1 years’ experience in a professional office environment required
- Highschool Diploma or equivalent
Preferred Education And Experience
- Office management experience preferred
- Proven data entry skills
- Experience with various office equipment including printers, scanners, copiers, and video conferencing required
- Advanced Microsoft Office skills required including Word, Excel, PowerPoint and Outlook with experience coordinating calendars
- Experience overseeing/coordinating services such as catering, administrative, travel, technology, etc. preferred
- Experience with video conferencing applications including Zoom, Team, Webex, etc. preferred
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
HORNE Values…
- A forward thinking, anticipatory professional driven by a passion to pursue your full potential and dreams.
- A work environment that promotes collaboration, consistency, and community service to empower people.
- An inclusive culture that promotes career/life integration and invests in developing people in areas of focused expertise.
HORNE Offers…
- An unrivaled distinctive, special culture that values collaboration, innovation, and positive energy which HORNE calls “Deliver with Care.”
- A team of professionals grounded in strong, personal relationships and a sense of belonging to a common purpose for adding value and making a difference.
- A dedicated team of individuals from diverse backgrounds working together to leave our clients better than we found them.
The firm you’ll be joining is a decidedly different business advisory firm. HORNE goes beyond traditional accounting to collaborate, advise, and align with clients to transform rapid change and uncertainties into opportunities for growth and profitability.
We are a team that focuses on reaching our full potential, rewards high performance, and prioritizes leadership development for every team member. HORNE emphasizes health and personal development through our multiple wellness programs. Despite our size, HORNE takes time to recognize, support, and celebrate one another's successes, working together for the highest good. Come join us at team HORNE!
HORNE does not accept unsolicited agency resumes. Please do not forward unsolicited agency resumes to our website, employees or Human Resources. HORNE will not be responsible for any agency fees associated with unsolicited resumes.
