Speaks Law Firm is looking for a
Receptionist to serve as a front-line team member and assist in daily administrative tasks to ensure an effective, efficient, and productive administrative support structure. This is an on-site position in our Wilmington office and hours of work are Mon-Fri 8:30-5:30. Visit speakslaw.com to learn more about us!
No phone calls or recruiter emails please. Previous applicants do not need to reapply.
Responsibilities include, but not limited to:
- Operate multi-line phone system and accurately relay calls and messages in a timely manner
- Welcome clients and visitors with a friendly, professional and positive demeanor
- Maintain office calendars
- Direct and oversee the flow of outgoing and incoming mail, faxes, deliveries, and certified mail a
- Ensure all office supplies are in stock
- Ensure all public spaces including meeting rooms, reception, bathrooms, and break areas are tidy, sanitized, stocked, and free of debris
- Prepare meeting rooms, meeting documents and arrange refreshments as needed
- Assist with copying, scanning, faxing, emailing, or note taking as needed
- Meet with clients for notary purposes
- Coordinate with clients to ensure proper execution of all checks and releases
- Other clerical duties as assigned
Required Qualifications:
- High school diploma or GED required
- Bilingual Spanish a plus
- Notary public or willingness to obtain
- Two years of customer service or reception experience, preferably in a law firm
- Strong organizational skills
- Intermediate computer skills
- Understanding of legal language and principles, and other related processes
- Excellent interpersonal and customer service skills
- Willingness to help others
- Attention to detail
- Professional work ethic
Compensation:
The is a full-time hourly position starting at $17.50 depending on experience.
Why work at Speaks Law Firm?
- Contribute to meaningful work
- Professional growth opportunities
- A creative and supportive work environment
- Excellent benefit package including medical, dental, vision, 401k, PTO & parental leave
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