Speaks Law Firm is looking for a Receptionist to serve as a front-line team member and assist in daily administrative tasks to ensure an effective, efficient, and productive administrative support structure. This is an on-site position in our Wilmington office and hours of work are Mon-Fri 8:30-5:30. Visit speakslaw.com to learn more about us!

No phone calls or recruiter emails please. Previous applicants do not need to reapply.

Responsibilities include, but not limited to:

Operate multi-line phone system and accurately relay calls and messages in a timely manner
Welcome clients and visitors with a friendly, professional and positive demeanor
Maintain office calendars
Direct and oversee the flow of outgoing and incoming mail, faxes, deliveries, and certified mail a
Ensure all office supplies are in stock
Ensure all public spaces including meeting rooms, reception, bathrooms, and break areas are tidy, sanitized, stocked, and free of debris
Prepare meeting rooms, meeting documents and arrange refreshments as needed
Assist with copying, scanning, faxing, emailing, or note taking as needed
Meet with clients for notary purposes
Coordinate with clients to ensure proper execution of all checks and releases
Other clerical duties as assigned

Required Qualifications:

High school diploma or GED required
Bilingual Spanish a plus
Notary public or willingness to obtain
Two years of customer service or reception experience, preferably in a law firm
Strong organizational skills
Intermediate computer skills
Understanding of legal language and principles, and other related processes
Excellent interpersonal and customer service skills
Willingness to help others
Attention to detail
Professional work ethic

Compensation:

The is a full-time hourly position starting at $17.50 depending on experience.

Why work at Speaks Law Firm?

Contribute to meaningful work
Professional growth opportunities
A creative and supportive work environment
Excellent benefit package including medical, dental, vision, 401k, PTO & parental leave

Speaks Law Firm

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