Cadwalader, Wickersham & Taft LLP, a global law firm established in 1792, serves a diverse client base, including many of the world's leading financial institutions and corporations in more than 50 countries. We have earned a reputation for crafting innovative business and financial solutions and developing precedent-setting legal strategies to achieve our clients' goals.
The Office Operations Assistant under the supervision of the Office Administrator will focus on providing a high level of support to the operations team to ensure the efficient operation of office functions.
Responsibilities:
- Maintain PTO records in Oracle.
- Assist with administrative staff and paralegal recruitment, as needed.
- Coordinate with New York office regarding onboarding and orientation for new administrative staff employees, including initiating background checks, collecting new hire documentation. Coordinate with New York office regarding departures.
- Assist with Firm and HR initiatives/events including, but not limited to, Staff Appreciation, Holiday Party, Wellness Programs.
- Assist with scheduling, securing meeting rooms, coordinating meeting room set-up and materials, as needed.
- Collaborate with operations team to ensure Life Safety protocols are current
- Respond to requests for employment verifications.
- Assist with creating and maintaining employee files as well as departmental filing.
- Support Office Administrator with the following:
- Process Firm charitable donations and sponsorships;
- Process expense reimbursements through Emburse Enterprise;
- Preparation and submission of Salary and Benefits survey requests;
- Preparation and submission of annual office budget.
- Process and track invoices; communicate with vendors and service providers, as needed.
- Provide reception coverage (two-hour shift).
- Provide additional support as needed.
Skills and Experience :
- Bachelor’s Degree Preferred
- Proficiency of MS Office Suite, iManage and other firm applications (post orientation)
- Availability to work over time
- Strong organization skills
- Attention to detail
- Ability to maintain confidentiality
- Excellent oral and written communication skills
- Ability to multitask in fast paced environment to meet deadlines
- Professional demeanor
EEOC: Cadwalader is an equal opportunity employer. We offer opportunities to all qualified persons regardless of race, color, religion, sex, age, national origin, marital status, veteran status, disability, sexual orientation, gender identity and expression, or status in any group protected by federal, state or local law.
