Position Title: Administrative Assistant II
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Tell me more…..
Peoria's Parks & Recreation Department has an excellent opportunity for an Administrative Assistant II who will provide administrative support to the Department. This position is based out of the Peoria Sports Complex and duties will include creating and maintaining spreadsheets and reports; entering and tracking the status of projects and documents in various databases including expenses, contracts, invoices, purchase orders or requisitions; coordinating meetings with several attendees; answering multiple incoming lines and managing voicemails; and providing excellent customer service to both internal and external stakeholders,. The person in this position assists with special assignments, projects, meetings, and/or events through coordination and administration. Other duties may include completing related tasks as assigned.
To view the full job description, work environment and physical demands, click here.
The ideal candidate for this position will be
- A self-motivated, thoughtful, and energetic individual who enjoys both administrative responsibilities and analytical projects. The successful team member will also demonstrate:
- A desire to support staff in multiple administrative facets throughout a varied department, while they offer services and programs to the residents of Peoria and other end-users of a vast inventory of parks, open space, trails and recreational facilities
- Attention to detail, organizational prowess and the talent to keep many plates in the air at any time with an outgoing and pleasant personality
- The ability to competently follow-through with staff in multiple areas , with varying strengths, to garner the desired outcomes for department needs
- A personality that gets along with all sorts of staff, at all levels, in multiple different disciplines
- Proven written and oral communication success with staff of all levels
- Excellent customer service, collaboration and relationship building skills
- Experience with Microsoft Teams and corresponding applications
- Experience with a municipal or government setting (preferred)
Why Peoria?
Recently voted the #1 place, to live, work and play, Peoria is a community you can be proud to work for.
Take a look at the great benefits offered to eligible employees: Click here to view benefits offered.
About Peoria
The City of Peoria, AZ is a thriving city in the Northwest Valley that provides excellent municipal services to our community. Recently named by AZ Big Media as the Best Place to Live, Work, and Play, we are committed to maintaining the level of service to our residents to sustain and enhance the lives and culture of Peoria.
If you are passionate about providing excellent service through anticipating our community's needs, creating partnerships, promoting sustainability, and embracing diversity, then #PeoriaisthePlace for you!
Get an inside look at the Culture of Peoria
We are
P-Professional~E-Ethical~O-Open~R-Responsive~I-Innovative~A-Accountable
Application Process
Applications will be accepted for current vacancies until the posted closing date, or until a sufficient number of applications have been received. Applicants will be notified of any next steps by email and/or phone.
During the selection process, any applicant requiring accommodation for a disability should advise the human resources department at
[email protected] or 623-773-7100.
An Equal Employment Opportunity Agency ~ Oportunidad de Empleo con Derechos Iguales.
Minimum Requirements
Education
- High school graduation or equivalency.
Experience
- 2 years' experience with doing comparable level 2 responsibilities.
- Considerable previous experience required in the same or similar previous positions.
- The job requires a sound knowledge of common and uncommon techniques, concepts, methods, practices, use of forms, routines, etc., of a complex nature.
Preferred/Desirable Qualifications
- High School graduation or equivalency.
- 2-4 years of experience in the same or similar previous positions.
- Advanced proficiency with Microsoft Office programs (Outlook, PowerPoint, Excel and Word)
