Reports directly to the Director of Public Works. Provides a variety of routine and complex administrative, clerical and technical work in assistance to Director of Public Works; performing day-to day tasks necessary to ensure accurate and timely performance of duties. Acts as a public-facing employee to the City of Macedonia. This employee is responsible for the day-to-day greeting of the residents of Macedonia. This position will also answer all general phone calls to the City of Macedonia and direct calls appropriately.
Job Requirements: Minimum Qualifications Skills
- High School Diploma or equivalent
- Minimum of three (3) years related experience or any combination of training and experience that indicate possession of skills, knowledge, and abilities listed within this
- Prior experience as Administrative Assistant preferred
- Experience in payroll preparation - preferred
- Experience in communicating and handling a variety of customer service issues
- Experience in office organization
- Experience in work order systems - preferred
Knowledge, Skills & Abilities
- Valid Ohio Drivers'
- Comprehensive knowledge of office management, personnel, financial, and administrative
- Articulate and present a positive professional image both in person and on the
- Establish and maintain effective working relationships with employees, supervisors, other departments, officials, and the public.
- Maintain tact and courtesy when interacting with the public and
- Communicate well both verbally and in
- Possess strong organizational, time management, and multi-tasking
- Maintain records and prepare
- Research and prepare reports in a well-organized
- Maintain confidentiality of
- Must have ability to follow instructions, solve problems and work with minimal supervision
- Proficient in using current Microsoft applications, in addition to other related
Essential Functions
- Answer and direct calls, return phone calls
- Responsible for administrative support to assist the Public Works Director and Supervisor
- Assist in records that may involve HIPAA and privacy considerations
- Operates as confidential aide to the Public Works Director
- Coordinates and manages schedules and appointments
- Coordinate, plan and prepare for meetings
- Maintains all sensitive and confidential files, records and materials specific to the office of the Public Works Director
- Assist with monitoring certification compliance
- Assists in the preparation of payroll information and submission to Payroll for processing
- On occasion perform administrative errands using company vehicle
- Processes invoices, expense reports; tracks and monitors invoices charged against purchase authorizations and purchase requisitions
- Organizes and maintains department records and files
- Works as a team member with other support staff to ensure smooth operation of day-to-day business within the department
- Serves in other clerical roles, as needed
- Perform all other related duties as assigned by the Public Works Director
- All other duties as assigned by the City of Macedonia
