We are seeking a highly organized, detail-oriented, and proactive Remote Executive Assistant File Clerk Intern to support our executive team. This internship is ideal for someone looking to gain real-world administrative and executive support experience in a fast-paced, virtual work environment.

Key Responsibilities

Provide remote administrative support to executives, including calendar management, email correspondence, and task coordination
Schedule meetings, appointments, and video calls across multiple time zones
Prepare and edit documents, reports, and presentations
Conduct internet research and compile information as requested
Administrative & Executive Support
- Manage calendars, schedule meetings, and coordinate appointments across departments.
- Track due dates and associated work projects, ensuring timely follow-up and project completion.
- Communicate effectively with internal and external stakeholders.
Academic & Program Support
- Audit Canvas LMS course shells for upcoming semesters.
- Support quality assurance processes and compliance with course materials and program delivery.
- Assist with practicum placement coordination and documentation.
- Support HR processes for new faculty onboarding.
Project & Data Management
- Working independently with self-directed oversight of project details and timelines, ensuring alignment with strategic goals.
- Calculate data, develop reports, and maintain accurate records.
- Utilize Microsoft Excel and Office 365 suite products for data tracking and reporting.
- Leverage Microsoft Copilot tools to enhance productivity and workflow.
- Comfort with evolving digital tools and platforms.
Collaboration & Communication and Interact professionally across departments and with external partners.
- Provide excellent customer service, student, faculty, administrator, and public relations support.
- Communicate effectively with graduate administrators, students, and faculty.
Assist with organizing digital files and maintaining databases
Help with personal assistant tasks (e.g., booking travel, reservations, or follow-ups)
Attend virtual meetings and take clear, actionable meeting notes
Communicate with internal team members and external contacts in a professional manner

Requirements

Currently pursuing or recently completed a degree in Business Administration, Communications, or a related field
Excellent written and verbal communication skills
Strong organizational and time management skills
Comfortable with remote collaboration tools (e.g., Google Workspace, Zoom, Slack, Microsoft Teams)
Detail-oriented with the ability to multitask and meet deadlines
A proactive attitude with a willingness to learn and take initiative

Preferred Skills (Bonus, Not Required)

Familiarity with productivity tools like Trello, Asana, Notion, or Calendly
Experience working remotely or in a virtual internship
Basic knowledge of social media or content creation

What You'll Gain

Hands-on experience supporting executive-level professionals
Exposure to business operations, project coordination, and remote workflows
Mentorship and career development opportunities
A letter of recommendation upon successful completion of the internship

Desired Experience

Minimum of 1-2 years of experience in a similar position
Experience working in a fast-paced environment
Experience supporting multiple executives or managers

Salary & Benefits

Salary Range: $45,000 - $100,000 per year
Remote work opportunity
Health insurance benefits
Paid time off
Career development opportunities

Cosette Pharmaceuticals, Inc. jobs

REMOTE- Executive Assistant File Clerk (DAY OR NIGHT SHIFT)

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