Receptionist - Bielski Chapman, Ltd.

About Us

Join the Bielski Chapman, Ltd. family as the welcoming face of our firm. We are a well-established law firm dedicated to guiding clients through life's most important decisions in real estate, corporate law, probate, and estate planning. Our team values loyalty, teamwork, and a positive work environment where every member can grow and succeed.

Key Responsibilities Include

Client & Call Management

Serve as the first point of contact for clients, referral partners, and visitors, ensuring a welcoming and professional experience
Answer and direct calls, schedule consultations, and follow up with clients as needed
Provide timely information to callers and help coordinate communication within the firm

Scheduling & Coordination

Manage the firm calendar, including attorney appointments, client meetings, and Zoom conferences
Confirm appointments and coordinate logistics across firm locations

Mail & Document Handling

Oversee daily mail, including logging, distributing, and preparing outgoing mail
Assist with document preparation, scanning, and filing to support attorneys and paralegals
Notarize and witness documents when required

Office & Administrative Support

Maintain office organization, manage supplies, and support day-to-day office operations
Update client information in firm systems and assist with administrative projects as needed

Requirements

About You

You are polished, professional, and reliable, with a natural ability to make others feel welcome. You thrive in a busy office environment and are comfortable juggling calls, schedules, and administrative tasks with ease.

People-Focused: You have a friendly, approachable demeanor and enjoy being the first point of contact for clients and colleagues
Organized & Detail-Oriented: You take pride in staying on top of multiple priorities, keeping the office running smoothly, and maintaining accuracy in your work
Proactive & Dependable: You anticipate needs, follow through on commitments, and can be counted on to keep the team informed and on schedule

Benefits

Competitive salary
Bronze-level health insurance
Vacation available
Paid holidays
401(k) with percentage match
Convenient location accessible by public transit

How To Apply

If you're excited by the idea of being the welcoming face of our firm and keeping a busy office running smoothly, we'd love to hear from you.

Please submit your resume and a short cover letter sharing your salary requirements and why you'd be a great fit for this opportunity. All applications are reviewed confidentially, and we will personally contact candidates whose experience best matches our needs.

We look forward to getting to know you — and wish you the very best in your search.

No agency inquiries, please.

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