Job Description
SUMMARY - This is an advanced level administrative position that provides extensive staff assistance and effective administrative support to the Office of the Mayor. Work is performed independently under the general direction of the Executive Assistant to the Mayor but leeway is granted for the exercise of independent judgment and initiative. This person must be able to establish effective working relationships with others and communicate well with other employees the public and public officials inside and outside City government. Ability to read write and speak Spanish preferred. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Receives telephone calls and visitors from the public and provides routine information on services provided by the City. Originates routine correspondence and inter-office memorandums related to the functions of the. Mayor's Office. Prepares non-routine correspondence and memorandums from written or dictated notes. Maintains records and prepares reports related to Department activities. Gathers compiles and analyzes data for preparation of reports related to Department activities. Gathers compiles and analyzes data for preparation of the budget. Prepares and processes Department expenditures for approval. Provides administrative support to the Executive Assistant to the Mayor and the Mayor. Trains and supervises administrative office staff as required. Prepares and submits department payroll data. Provides administrative staff support to evening meetings of City committees as assigned. Provides planning assistance preparation for and attends various Mayor's Office events which may be scheduled before and after typical work hours and on weekends. Performs general office duties such as but not limited to typing filing data entry and research. Willingly and cooperatively accepts other related duties and responsibilities as assigned. SUPERVISORY RESPONSIBILITIES -This position may supervise subordinate administrative positions. When doing so this position would be responsible for the overall coordination and evaluation of these employees and carry out supervisory responsibilities in accordance with the policies of the City and the Department and applicable laws. Responsibilities include training employees; assigning and directing work; appraising performance; and recommending rewards and discipline. MINIMUM QUALIFICATIONS - The minimum eligibility requirements for positions within this Class are as follows: EDUCATION and/or EXPERIENCE - High School diploma or GED from an accredited school some college preferred and a minimum of 5 years of progressively responsible administrative experience. CERTIFICATES LICENSES REGISTRATIONS - Must possess or be able to acquire within 90 days of employment commission as a Notary Public in the State of Maryland. Must possess or be able to acquire the following certifications in the Incident Command System (ICS) within 6 months of employment: ICS-100 IS-200 and ICS-700. Computer Skills - Ability to operate a computer terminal or Personal Computer. Proficient in the use of typical word processing software such as Microsoft Word and the use of spreadsheet software such as Microsoft Excel. Able to learn and apply other office software and automated office procedures. Pursuant to federal law reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of this position. The City of Laurel is an Equal Opportunity Employer MUST PROVIDE PROOF OF UP-TO-DATE COVID-19 VACCINATION PRIOR TO YOUR START DATE
