We are seeking an experienced and highly organized
Office Coordinator to support daily administrative operations and ensure our headquarters runs smoothly. This role requires a personable, detail-oriented individual who can multitask effectively, react quickly under pressure, and maintain a high level of professionalism. The Office Coordinator will manage mail and packages, support office organization, and assist with office events, supplies, and cross-functional needs.
This position will report onsite, Monday through Friday in Aventura, FL.
Responsibilities
- Receive, log, and distribute daily mail and packages
- Review incoming mail for high-priority items and ensure expedited handling
- Scan and route all incoming mail appropriately
- Manage confidential and sensitive information with discretion and timeliness
- Assist with event and off-site meeting setup and clean-up
- Monitor daily lunch program deliveries; manage setup and make recommendations to reduce waste
- Validate guest parking tickets and provide assistance to visitors as needed
- Communicate with building management and security regarding incoming guests and vendors
- Manage conference room scheduling, readiness, and upkeep; ensure rooms are properly equipped and reset between meetings
- Oversee inventory of office snacks, beverages, and supplies; coordinate with facilities and vendors for restocking
- Provide day-to-day operational support to the to Executive Assistant to the CEOs and assist with special projects as needed
- Maintain confidentiality at all times regarding employees and third-party information
- Be physically able to work onsite during business hours and lift packages up to 20 lbs as required
Preferred Qualifications
- A./B.S. degree preferred but not required with adequate experience
- 1-2 years of reception, office coordination or administrative experience
- Computer proficiency and working knowledge of GSuite and Gmail
- Excellent verbal and written communication skills Ability to stay calm under pressure in a fast-paced environment
- Creative thinker with a keen eye for process improvements
- Attention to detail with ability to manage multiple priorities and responsibilities
- Ability to work well either independently or as part of a team
Compensation
- Gopuff pays employees based on market pricing and pay may vary depending on your location. The salary range below reflects what we’d reasonably expect to pay candidates. A candidate’s starting pay will be determined based on job-related skills, experience, qualifications, interview performance, and market conditions. These ranges may be modified in the future. Exceptions may be made for exceptional individuals. For additional information on this role’s compensation package, please reach out to the designated recruiter for this role.
- This role is eligible for a discretionary annual cash bonus and participation in Gopuff’s equity incentive plan.
- Base Salary Range: $60,000 - $65,000
What We Offer
- Medical/Dental/Vision Insurance
- 401(k) Retirement Savings Plan
- HSA or FSA eligibility
- Long and Short-Term Disability Insurance
- Mental Health Benefits
- Fitness Reimbursement Program
- 25% employee discount & FAM Membership
- Flexible PTO
- Group Life Insurance
- EAP through AllOne Health (formerly Carebridge)
At Gopuff, we know that life can be unpredictable. Sometimes you forget the milk at the store, run out of pet food for Fido, or just really need ice cream at 11 pm. We get it—stuff happens. But that’s where we come in, delivering all your wants and needs in just minutes.
And now, we’re assembling a team of motivated people to help us drive forward that vision to bring a new age of convenience and predictability to an unpredictable world.
Like what you’re hearing? Then join us on Team Blue.
Gopuff is an equal employment opportunity employer, committed to an inclusive workplace where we do not discriminate on the basis of race, sex, gender, national origin, religion, sexual orientation, gender identity, marital or familial status, age, ancestry, disability, genetic information, or any other characteristic protected by applicable laws. We believe in diversity and encourage any qualified individual to apply.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
