Manhattan based hedge fund is seeking a self-motivated and experienced Administrative Assistant to join their NYC office. The candidate will support a team and must be comfortable being an independent contributor in a fast-paced environment.
Salary: $90-100K base plus bonus
Hours: 8-5
Hybrid schedule 4 days onsite, 1 remote
Responsibilities:
- Support daily administrative operations for a dynamic financial organization.
- Manage phone communications, ensuring efficient handling of inquiries and messages.
- Coordinate calendars, scheduling meetings and appointments to optimize workflow.
- Prepare and process expense reports with accuracy and compliance.
- Log calls for compliance purposes, maintaining detailed and organized records.
- Collaborate with team members to ensure smooth administrative processes.
- Answer and manage phone calls, directing inquiries to appropriate personnel.
- Organize and maintain schedules, ensuring timely coordination of meetings.
- Prepare and submit expense reports, adhering to organizational guidelines.
- Log and document call details for compliance and record-keeping purposes.
- Assist in administrative tasks to support team efficiency and productivity.
- Maintain confidentiality and professionalism in all interactions.
Requirements
- Minimum of 2 years of administrative experience.
- Associate of Arts (AA) degree or equivalent educational background.
- Proficiency in managing phone systems, scheduling, and expense reporting.
- Strong organizational and multitasking abilities in a dynamic environment.
- Attention to detail and commitment to compliance standards.
- Excellent communication and interpersonal skills.
- Proactive and adaptable approach to administrative challenges.
