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Job Description
What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.
UTHealth Houston is seeking a Surgery Scheduler to join our team and help deliver exceptional patient care. In this pivotal role, you’ll coordinate and schedule surgical procedures, diagnostic tests, and office visits, acting as the central connection between patients, physicians, and multidisciplinary teams. You’ll manage insurance authorizations, verify patient information, and optimize surgical schedules to ensure efficiency and accuracy. This position is ideal for detail-oriented professionals with outstanding communication skills who thrive in a fast-paced environment and want to make a real difference in the patient experience.
Benefits
Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:
- 100% paid medical premiums for our full-time employees
- Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
- The longer you stay, the more vacation you’ll accrue!
- Longevity Pay (Monthly payments after two years of service)
- Build your future with our awesome retirement/pension plan!
We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as...
- Free financial and legal counseling
- Free mental health counseling services
- Gym membership discounts and access to wellness programs
- Other employee discounts including entertainment, car rentals, cell phones, etc.
- Resources for child and elder care
- Plus many more!
Position Summary
Coordinates, schedules and registers patients for both inpatient and outpatient surgical procedures, diagnostic testing/labs, and general office visits. Interacts with all levels of staff, management, physicians, patients and families, multidisciplinary teams, insurance carriers, and outside agencies. Adjusts schedules and accommodates special requests from internal and external customers, while providing complete coordination prior to surgery.
Position Key Accountabilities
- Utilizes courteous and professional telephone techniques and interpersonal skills to establish and maintain rapport with patients, physicians, office personnel and various hospital personnel while maintaining patient confidentiality.
- Works directly with the insurance carriers to obtain authorizations and referrals as needed per insurance guidelines to ensure financial coverage for prospective procedures.
- Completes a detailed estimate for physician services. Explains patient financial responsibilities to the patient, collects deductible/co-insurance amount, and posts payments to the surgical invoice prior to the procedure.
- Verifies patient demographics, eligibility and diagnostics as guided by scheduling protocol for each physician and involves physician as needed to coordinate care.
- Responsible for requesting and obtaining pre-surgical clearance from patient’s PCP and/or Specialty provider as needed.
- Reconciles surgical responsibilities by preparing preliminary and final schedules for each physician as assigned. Closely coordinates physician office and OR schedules to maximize physician efficiency. Confirms completion of all surgical cases in the EMR.
- Coordinates with external vendors to ensure all needed surgical equipment is available.
- Communicates in an effective and professional manner with physicians, care management team, ancillary departments, nursing units, physician’s office staff, insurance companies, as well as patients and their families. Maintains complete, thorough and accurate documentation.
- Ensures compliance with budgetary guidelines, time management, supply management, productivity and accuracy of practice. Adheres to all policies, procedures, and standards of the University.
- Other duties as assigned.
Certification/Skills
Effective and professional written and verbal communication skills, strong multitasking skills and proficient typing/keyboarding skills. Understanding of medical terminology and/or clinical licensure is preferred.
Minimum Education
High School Diploma or equivalent
Minimum Experience
Two (2) years of experience in a hospital or medical business office.
Physical Requirements
Exerts up to 50 pounds of force occasionally and/or up to 20 pounds frequently and/or up to 10 pounds constantly to move objects.
Security Sensitive
This position is a security-sensitive position pursuant to Texas Education Code
- 51.215 and Texas Government Code
- 411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code
- 117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R.
- 791.4.
Residency Requirement
Employees must permanently reside and work in the State of Texas.
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If you are looking for a great healthcare career in Houston, visit http://go.uth.edu/careers!
University of Texas Health Science Center at Houston (UTHealth Houston)
Established in 1972 by The University of Texas System Board of Regents, The University of Texas Health Science Center at Houston (UTHealth Houston) is Houston’s Health University and Texas’ resource for health care education, innovation, scientific discovery and excellence in patient care. The most comprehensive academic health center in the UT System and the U.S. Gulf Coast region, UTHealth Houston is home to schools of biomedical informatics, biomedical sciences, dentistry, nursing and public health and the John P. and Kathrine G. McGovern Medical School. UTHealth Houston includes The University of Texas Harris County Psychiatric Center, as well as the growing clinical practices UT Physicians, UT Dentists and UT Health Services. The university’s primary teaching hospitals are Memorial Hermann-Texas Medical Center, Children’s Memorial Hermann Hospital and Harris Health Lyndon B. Johnson Hospital.
UTHealth Houston Benefits
UTHealth Houston offers a comprehensive and competitive benefits package. For more information on our benefits programs please refer to our benefits page.
Equal Employment Opportunity Statement
UTHealth Houston is committed to providing equal opportunity in all employment-related activities without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender, sexual orientation, national origin, age, disability, genetic information, gender identity or expression, veteran status, or any other basis prohibited by law or University policy. Reasonable accommodation, based on disability or religious observances, will be considered in accordance with applicable law and UTHealth Houston policy.
All UTHealth Houston employees who are assigned to work at a location that is subject to the affiliated partner’s hospital, clinical offices, or agency are required to abide by UTHealth Houston’s rules and regulations, as well as the affiliate’s rules and regulations.
In accordance with Executive Order GA-48 and to the extent that this position requires you to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code
- 117.001(2), this role will include routine reviews to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent you from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R.
- 791.4.
