Oscar is working with a leading data transformation organization that is looking for an experienced Executive Assistant to join their team.
As the Executive Assistant to the CEO — a proactive, highly organized professional who can anticipate needs, streamline operations, and support high-level decision-making; This is a hands-on role in a fast-paced environment, ideal for someone who thrives on variety, discretion, and collaboration. You’ll act as a trusted partner to the CEO, ensuring priorities are met, initiatives move forward, and communication remains clear and timely across teams and stakeholders.
Key Responsibilities:
- Manage a complex and dynamic executive calendar with exceptional attention to detail and confidentiality.
- Coordinate meetings, events, and travel logistics in alignment with strategic priorities.
- Prepare agendas, capture key discussion points, and track follow-up actions to completion.
- Serve as liaison between the CEO and internal/external partners.
- Support project tracking, documentation, and reporting across departments.
- Maintain organization of workflows, inboxes, and ongoing initiatives to ensure seamless operations.
- Facilitate cross-functional communication and coordination on key deliverables.
- Draft, review, and edit correspondence and presentations.
- Identify opportunities to enhance efficiency, streamline processes, and improve information flow.
Qualifications:
- 5+ years of experience as an Executive Assistant, Business Partner, or Chief of Staff–type role (startup, tech, or high-growth environment preferred).
- Exceptional organizational, communication, and problem-solving skills.
- Proven ability to exercise sound judgment and handle confidential information with professionalism.
- Comfortable operating in a fast-paced, evolving organization with competing priorities.
- Strong attention to detail and ability to anticipate needs before they arise.
Recap:
- Location: Philadelphia, Pennsylvania (Onsite)
- Type: Permanent Full-time
- Rate: $90k - $110k base salary dependent on relevant experience + Benefits package
If you think you're a good fit for the role, we'd love to hear from you!
