We are seeking a high-energy, detail-driven Executive Assistant to provide top-tier administrative support to our executive leadership team and Office Manager during an exciting phase of organizational growth. This role offers the opportunity to contribute directly to strategic operations, refine executive support processes, and transition into a full-time EA role within a purpose-driven, life-saving organization.
Key Responsibilities
- Executive Support: Manage and maintain complex executive calendars, coordinate meetings, resolve scheduling conflicts, and ensure seamless communication flow.
- Operations Coordination: Assist with daily office operations, event logistics, and cross-functional projects to support smooth execution across departments.
- Meeting & Event Management: Coordinate catering, order meals and supplies, and ensure all meeting logistics are handled efficiently.
- Travel & Logistics: Arrange domestic and international travel, including flights, accommodations, and detailed itineraries.
- Expense Management: Prepare, review, and submit accurate expense reports in a timely manner.
- Communication & Correspondence: Greet guests, answer calls, and draft professional communications with discretion and warmth.
- Documentation: Create, edit, and proofread reports, presentations, and internal communications to ensure accuracy and polish.
- Confidentiality: Handle sensitive information with the utmost integrity and discretion.
Qualifications
- Education: Bachelor’s degree strongly preferred.
- Experience: Minimum of 3–5 years of administrative experience, ideally supporting senior executives or C-suite leaders.
- Technical Skills:
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Familiarity with collaboration tools (Slack, Zoom, Google Workspace, or similar)
- Professional Attributes:
- Exceptional organizational and time management skills with a keen attention to detail
- Excellent verbal and written communication abilities
- Proactive, resourceful, and adaptable in a fast-paced environment
- Positive, team-oriented mindset and strong sense of professionalism
- Eagerness to learn, grow, and advance into a long-term EA career