Title: Administrative Assistant (Contract) - Job#5638
Location: 100% Onsite (25+ hrs/wk)
Job Description
Our client is seeking a reliable and entry-level Administrative Assistant to support daily operations and ensure smooth communication between internal departments. This individual will be the first point of contact for phone and email inquiries and will play a key role in maintaining a professional office environment. The ideal candidate will have strong written and verbal communication skills and the ability to interact comfortably with a variety of stakeholders including accounting, sales, and executive leadership.
Key Responsibilities
- Answer and route incoming calls in a courteous and professional manner
- Respond to emails promptly and accurately on behalf of the department
- Schedule and coordinate meetings, appointments, and internal events
- File, scan, and organize documents both digitally and in physical storage
- Greet and assist visitors and clients as needed
- Communicate effectively with internal teams including accounting, sales, and executive staff
- Provide administrative support including data entry, copying, and document preparation
- Track and order office supplies, ensuring availability of materials and equipment
- Maintain and update contact lists and office calendars
- Perform general clerical duties to support operational needs
Skills and Experience:
- Strong verbal and written communication skills
- Comfortable communicating with a range of personalities and roles
- Basic proficiency in Microsoft Office Suite (Word, Outlook, Excel)
- Ability to manage time effectively and prioritize multiple tasks
- Professional, punctual, and detail-oriented
- Friendly and approachable demeanor with a can-do attitude
- High school diploma or equivalent required
- Previous office or customer service experience preferred but not required
About Delphi-US
Delphi-US is a national recruiting firm based in Newport, Rhode Island. We specialize in IT, Engineering, and Professional Staffing services for premier corporations and a multitude of industries across the United States. We are the Peacemakers in the Talent War – bringing the best and brightest talent to Employers of Choice, enabling critical project success, fostering progressive employment relationships, and promoting competitive advantages for our Clients and the Talent Marketplace we serve. Delphi accomplishes this with a proprietary skill-based and cultural matching process that results in higher qualified submissions along with increased interviews and offer rates. You’ll find our team is highly experienced, friendly, professional, and ready to advocate on your behalf, armed with industry trends and an understanding of employer expectations.
