Title: Executive Assistant

Industry: Entertainment

Location: Glendale, CA

Duration: 6 months

Responsibilities

Provide comprehensive administrative support to several Finance executives and team members, including calendar management, travel arrangements, meeting coordination, file organization, supply ordering, invoice handling, expense report processing, and inquiry response.
Partner closely with executives to effectively manage time and priorities by anticipating scheduling needs, resolving conflicts, and ensuring all materials for meetings are prepared in advance.
Build and maintain strong working relationships with internal teams and external partners, serving as a positive representative of the Finance group.
Leverage technology to develop and maintain efficient systems for task tracking and follow-ups, ensuring deadlines and deliverables are consistently met with minimal oversight.
Foster a professional and welcoming environment for colleagues, partners, and visitors interacting with the Finance team.

Requirements

3–5 years of prior Executive Assistant experience, ideally supporting senior leadership.
Bachelor’s degree or equivalent experience required.
Previous experience working with or for the client is highly preferred.
Proficiency with Microsoft Outlook and Word; familiarity with additional tools is a plus.
Demonstrated success supporting an executive office as a trusted and integrated partner.

Skills

Hourly rate is commensurate with experience and is an estimated range provided by WorkGenius.

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WorkGenius Group

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