This administrative position provides primary administrative support for the Body Shop Director and department. Successful candidates must have excellent communication skills with a focus on customer satisfaction.

Job Responsibilities:

Manage the electronic schedule to ensure efficient time management. Schedule routine departmental meetings, prepare agendas, take meeting minutes and ensure timely follow-up for tasks assigned to the team during meetings
Proactively follow-up on outstanding tasks and issues on behalf of the Body Shop Director
Screen and route written, electronic mail and telephone calls, both internal & external
Prepare and coordinate various reports, presentations and documents within the department by gathering data
Prepare, track, and follow-up on Check Requests, Purchase Requisitions, RFQ’s, & PAR’S to ensure timely delivery of goods and services
Responsible for the Accounts Payables and Receivables for the department
Answer multiple phone lines in a courteous and professional manner
Greet customers as they enter the dealership
Data entry
Assist with other administrative duties as needed

Requirements:

Minimum 1-2 years of experience in a dealership environment
Strong verbal and communication skills
Knowledge in MS Office Applications (Word, Excel, Outlook)
Attention to detail
Flexible hours
Excellent phone etiquette and customer service skills
Professional appearance a must
Friendly and courtesy disposition
Previous experience with Reynolds & Reynolds, preferred

Competencies:

Self-starter
Provide exceptional customer service to both internal and external customers
Effectively communicate and collaborate with fellow employees
Ability to multi-task

In return for your invaluable knowledge, skills, talent and ambition, Toyota of Orlando offers competitive salaries and benefits. Employment is contingent upon successful completion of a background investigation.

Toyota of Orlando is proud to be an Equal Opportunity Employer.

Toyota of Orlando

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