JOB SUMMARY

Working in accordance with the established MCHS Policies and Procedures to provide administrative and clinical (as applicable) healthcare services to youth placed within the program. The Caminos Medical Coordinator will coordinate services with external medical providers as well as ensure administration of medications by foster families; coordination of routine medical and dental care; health education for youth; and all administrative tasks.

DUTIES & ESSENTIAL JOB FUNCTIONS
Ensures all Caminos Program residents receive quality and timely medical care in accordance with state and federal regulations
Follow disease reporting requirements in accordance with ORR standards
Monitor and coordinate medical appointments and immunizations for unaccompanied children
Have a knowledge of community health and mental health resources
Responsible for developing, maintaining and overseeing working relationships with community providers to ensure all medical appointments and follow- up recommendations are documented, monitored and reported according to state and federal standards
All other duties as assigned by the program Director. Arrange and communicate with staff for all in house and outpatient medical appointments/services to include: hospital emergencies and/or admissions, medical appointments, laboratory services, vaccine clinics, x-rays, and ultrasounds
Schedule appointments, accompany youth as necessary on specialty medical appointments, and communicate provider’s questions/concerns to ensure accuracy and patient safety
Produce appointment list and ensure all staff and foster families are aware via email
Audit, track, and schedule required physical, vision, and dental appointments
Update and file patient medical records, including retrieval and copies of medical records necessary for staff reports and outpatient services
Organize and maintain medical charts
Responsible for timely submission of Treatment Authorization Requests, or other forms required for reporting and billing purposes
Inventory and maintenance of all administrative and medical supplies and medications
Maintains regular and consistent communication with designated ORR Medical Coordinator, including participation in regular ORR sponsored training and guidance updates
Assures completeness of documentation for the clients and for associated nursing functions such as the MAR, nursing screening exams, PPD screens, vaccinations, vital signs, laboratory logs, peer reviews and other quality initiatives, nursing sick call screens, consultations and referrals, in service training, and other activities of the healthcare suite
Ensures completeness of documentation of medical services provided to clients as required in federal and state databases, including the completion and submission of medical serious incident reports
Performs administrative duties as requested by supervisor, including researching and updating protocols/procedures, obtaining educational materials, coordinating care at outlying facilities, tracking billings and expenditures, organizing in service training, assuring regulatory compliance of the health suite
Assists case management staff to provide information, psychosocial education and local community resources as needed to foster parents and sponsor placements

Work Environment/ Remote Office Requirements

This position requires the ability to operate both in a professional office environment as well as a remote work capacity. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Remote duties require the ability to procure fast, reliable internet service (15 Mbps minimum download speed required) at the remote office location. Remote workspace must allow for phone and video calls to be made without interruption, the confidentiality of protected health information to be maintained, and equipment stored securely when not in use. Everstand will provide a laptop and cell phone.

Employee is responsible for all other remote office equipment and costs.

Travel: Travel is required and will include local as well as potential out-of-area and overnight travel. Frequent local travel will be required to serve the home communities of youth and families served by the program.

Must be able and willing to travel to other cities by flying on commercial airlines, driving a rental car and/or using other transportation, and stay overnight in hotels, occasionally.

This position requires the ability to operate both in a professional office environment as well as a remote work capacity. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Remote duties require the ability to procure fast, reliable internet service (15 Mbps minimum download speed required) at the remote office location. Remote workspace must allow for phone and video calls to be made without interruption, the confidentiality of protected health information to be maintained, and equipment stored securely when not in use. Everstand will provide a laptop and cell phone.

Employee is responsible for all other remote office equipment and costs.

BASIC COMPETENCIES

Education and Experience:

Experience working with diverse populations, including refugees and/or unaccompanied children and adolescents preferred
Bachelor of Science Degree in Human Services, Social Work, Public Health, Psychology or other related field
Certification to provide training, oversight and monitoring for Medication Administration Certification by direct care personnel, as per applicable State regulatory within the first six (6) months of hire
Minimum of 1 year of employment in public health or a healthcare setting with demonstrated experience in care coordination, health administration, or direct clinical care
3+ years experience in care coordination, case management, health administration, or direct clinical care preferred.
Ability speak, read, and write in both Spanish and English preferred
Basic computer skills

IV. Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

V. Other Information

MCHS is an equal opportunity employer where employment is based upon personal capabilities and qualifications without discrimination because of race, ethnicity, religion, sex, age, marital status, national origin, disability, sexual orientation, veteran status, or any other protected characteristics as established by law. This policy extends to all policies and procedures related to the recruitment and hiring, compensation, benefits, termination, and all other terms and conditions of employment.

Furthermore, this description is a summary of the responsibilities, duties, skills, experience abilities, and qualifications associated with this position. It is not an exhaustive list and may be changed at any time at the discretion of the CEO. Employment is still considered at-will in which MCHS, or the employee may with or without notice, with or without reason terminate employment. MCHS reserves the right to modify job duties or job descriptions at any time.

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