We are seeking a highly organized, proactive, and professional Executive Assistant to provide dedicated support to multiple executives. This individual will play a critical role in ensuring the business operates seamlessly, with a focus on anticipating needs, driving efficiency, and maintaining a positive and professional environment.

The ideal candidate will have 8-10+ years of executive support experience, thrive in a fast-paced environment, and bring energy, discretion, and excellent judgment to every interaction. This role combines high-level executive support with broader office and event coordination responsibilities.

Key Responsibilities

· Act as gatekeeper and first point of contact for internal and external stakeholders

· Anticipate needs and proactively manage shifting priorities, ensuring deadlines are met

· Coordinate and support executive leadership team meetings including logistics and follow-up action items

· Handle confidential information with the utmost discretion

· Partner with senior leaders to ensure smooth flow of information and alignment across priorities

· Manage and welcome external visitors to the New York office, ensuring a professional and hospitable experience

· Support client and internal events, including coordinating catering, logistics, and meeting materials

· Oversee general office support tasks such as ordering supplies, arranging meals, and coordinating with building services and troubleshooting IT and Facilities issues as needed

· Track expenses and process reimbursements in a timely and accurate manner

· Assist with onboarding and integration of new team members/off boarding and terminations when required

· Assist with booking travel

· Coordinate vendor invoice payment, vendor on-boarding and sponsorships

· Contribute to a positive, collaborative, and solutions-oriented culture within the team and across the organization.

· Act as backup to the Executive Assistant of others

Qualifications & Skills

· 8-10+ years of experience supporting senior executives

· Exceptional organizational and time management skills with proven ability to manage multiple priorities

· Strong interpersonal skills and the ability to build relationships across all levels of the organization

· Solutions-oriented mindset, with a track record of handling unexpected issues calmly and effectively

· Polished written and verbal communication skills

· Proficient in Microsoft Office

· Bachelor’s degree in Business Administration, Finance, Communications or related field or equivalent experience

What We’re Looking For

This is an exciting opportunity for a motivated and resourceful professional who thrives on supporting senior leadership and helping an organization run at its best. We’re looking for someone who not only delivers flawless execution but also brings enthusiasm, positivity, and a solutions-oriented approach to every task, big or small.

LevelUP HCS

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