About Biena

Biena is leading the healthy snacking revolution with our whole-food protein snacks, sold in 15,000 stores nationwide including Whole Foods, Sprouts, Kroger, and Target. Named "Best New Healthy Snack" by outlets like Shape, Food Network, and Cooking Light, we're building a consumer-led powerhouse brand.

We're a small and fast-growing team that thrives on collaboration, problem-solving, and moving fast. And yes, there are plenty of free snacks!

Position Overview

Biena is seeking a highly organized, proactive, and trustworthy Executive & Office Coordinator to serve as the right hand to our CEO and ensure smooth day-to-day operations at our HQ.

This role blends three critical areas of responsibility:

Executive Support to the CEO
Office Administration
Sales & Marketing Coordination

Because this position involves managing highly confidential communications on behalf of the CEO, discretion and sound judgment are essential. Over time, the Sales & Marketing Coordination portion will transition into a separate full-time role, giving the right candidate the opportunity to grow into expanded Executive Operations responsibilities.

LOCATION: Waltham, MA (On-site, 5 days per week)

Primary Responsibilities

Executive Support to the CEO
Manage the CEO's calendar, schedule meetings, and ensure smooth daily flow
Draft, review, and respond to correspondence (email and documents) on behalf of the CEO
Handle confidential and sensitive information with the highest degree of discretion
Anticipate CEO needs and proactively manage priorities and deadlines
Serve as a trusted operational right hand to the CEO
Office Administration
Keep the office tidy, clean, and organized daily; ensure common areas and kitchen are stocked
Greet visitors, handle incoming mail, calls, and deliveries
Manage outgoing shipments of R&D, sales, and sample boxes
Coordinate logistics for quarterly team events, including booking venues and catering
Support general administrative needs for the Biena team
Sales & Marketing Coordination
Manage product sample requests across sales and marketing, ensuring timely fulfillment
Complete New Item Paperwork for setup with grocery customers
Coordinate consumer sampling events, including logistics, materials, and inventory
Post social media content on Instagram, TikTok, and LinkedIn
Track key marketing KPIs and maintain organized files for creative assets and packaging
Support influencer and ambassador programs

Requirements

3-5 years of experience in executive assistance, office management, or coordination roles. Startup or CPG experience a plus
Exceptional organizational skills with the ability to manage multiple priorities
Excellent written and verbal communication skills; strong judgment when representing the CEO
High discretion and integrity in handling confidential information
Social media savvy; experience with Canva, TikTok, or IG a plus
Thrives in a fast-paced, entrepreneurial environment

Benefits

Healthcare & Dental benefits
401K
Paid-Time Off
Hands-on experience in executive operations, office management, and marketing at a fast-growing brand
A collaborative, fun, mission-driven team
Unlimited Biena Snacks!

Biena Snacks

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Full-Time Executive & Office Coordinator